Waipapa Taumata Rau | The University of Auckland

The University of Auckland is New Zealand’s leading University. With over 6000 academic and professional staff supporting over 46,000 students, we are one of NZ’s largest employers.  We have eight academic faculties and 11 service divisions creating a diverse, dynamic and complex organisational culture that demands excellence.

Te Whiwhinga mahi | The opportunity

We are looking for a University Committee Executive to join our Office of the Vice-Chancellor. You will work alongside one other University Committee Executive to provide secretariat management for the University’s most senior and formal committees, such as Council and its Committees and Vice-Chancellor’s Advisory Committees. You will effectively manage the governance, policy and statutory requirements for committee work, lead improvement strategies to University committee work and, display commitment to continuous improvement.  This role, amongst other duties, will take primary responsibility for three Council sub-committees, being the Finance Committee, Audit & Risk Committee and Capital Expenditure Committee, as well as the administrative support of the University’s policy register.

Other aspects of the role include:

• Manage committee documentation, compile agendas and distribute in an efficient and timely manner.
• Proactively monitor all required actions set during committee meetings and ensure action owners respond within the specified timeframes.
• Generate periodic governance reports of the University’s suite of policies and assist policy owners to maintain currency of policies and procedures. 

This is a full-time, 37.5 hours per week role on a permanent contract. The salary range for this role is $80,900 - $99,900 per annum, depending on experience and qualifications.

For more detailed information on the role accountabilities and requirements, please review this position description.

He kōrero mōu | About you

Our suitable candidate will meet the requirements below:

• Bachelor’s level qualification together with relevant work-related experience.
• At least 7-10 years experience working in a tertiary environment or other large complex organisation in a senior administrative or secretarial role.
• Substantial proven experience in providing excellent secretarial services to high-level committees, boards or other governing bodies.
• Proficient in the use of MS Office applications and ability to learn University information systems.
• Knowledge and understanding of legislation pertaining to the university, such as the Education Act, Local Government Official Information and Meetings Act and to Finance, Capital Expenditure and Risk functions.
• Demonstrated capacity to conceptualise, develop, and review governance, policy, legal and process documents within a tertiary environment or similar large complex organisation.
• Excellent verbal and written communication skills, including report writing.
• Understanding of committee management.
• Understanding of stakeholder relationship management in a governance context.
• Proven ability to interpret information and exercise sound judgment.
• Ability to work with high autonomy and independence while showing initiative.
• The ability to work proactively and collaboratively in a team environment.
• Proven proofreading skills, attention to detail, ability to maintain confidentiality, apply tact and discretion and manage time effectively.

Ngā āhuatanga kei a mātou | What we offer

The University of Auckland is New Zealand's leading University and maintains significant computational, laboratory, and analytic facilities. Auckland is frequently rated as one of the world's most liveable cities. 

The University is committed to providing an excellent working environment through the following:

• Flexible employment practices (including working from home and flexible hours)
• Up to 6.75% company superannuation scheme
• A competitive salary with five weeks' annual leave

In addition, we also offer career development programs, discounted car parking, a generous parental leave allowance, childcare, and other discounts on internal and external services. 

For more information, please visit Staff Benefits.

Me pēhea te tuku tono | How to apply

Applications must be submitted online by the closing date of 5/04/2024 to be considered. Please include your cover letter and CV highlighting how you can meet the abovementioned skills and experiences. 

Please note that we may close the advert earlier if we find a suitable candidate.

Please contact Ranmali Mada - [email protected] for a confidential conversation. Please note we are happy to answer your questions, but we do not accept applications by email.

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment.  For further information on services for Māori, Pacific, women, LGBTQIATakatāpuiMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz

The University is committed to providing a safe, inclusive, and equitable environment where everyone can thrive. For further information see Te Ara Tautika | the Equity Policy and visit www.equity.auckland.ac.nz