Waipapa Taumata Rau | The University of Auckland

The University of Auckland is New Zealand’s leading university, with a turnover of $1.1bn, including research revenue of over $200m generated across eight diverse faculties and two research institutes. We employ more than 5400 academic and professional staff to support over 41,000 students, making us one of NZ’s largest employers.

Campus Life is a Service Division that supports an engaging and inclusive campus experience for students at the University of Auckland. Event Services, part of Campus Life, provides “quality services to enhance, support and serve the University community” through a wide range of events and conferences.

The opportunity | Te Whiwhinga mahi

We have an exciting 12 month fixed term opportunity for an Event and Conference Planner to join our Event Services Team at the University of Auckland. This role will be focused on delivering both academic conferences and student events.

You will work collaboratively with a variety of stakeholders, and will be accountable for end-to-end event management, including project planning, budget management, risk assessment, customer communications, onsite management and debriefs. You will provide expertise, guidance and advice to ensure informed and timely decisions are made ensuring the success of the event.

About the team | Mō tō mātou rōpū

This is a great opportunity to work for an internationally recognised organisation, in a fast-paced, professional environment with flexible hours.

Reporting to the Event Operations Manager, you will work collaboratively with a team of dedicated, innovative and proactive individuals ensuring successful delivery of a wide variety of events – from conferences to awards evenings to orientation events and everything in between.

About you | He kōrero mōu

Our ideal candidate will have a minimum for 2-3 years’ experience implementing both virtual and in-person events, excellent verbal and written communication skills and the ability to inform and advise stakeholders. You will need to hit the ground running and be able to multi-task and work confidently under pressure. You’ll need to use your initiative, and work both independently as well as part of a team.

This role would suit a highly organised go getter with excellent communication skills and a proactive approach. Event experience within a tertiary institution or business events would be an advantage.

Important Skills | Nga Pūkenga Motuhake

• Experience in a similar role is required and a qualification in Events or tertiary degree is preferred.
• Experience producing virtual events
• Exceptional verbal and written communication skills
• High attention to detail with the ability to multi-task
• High level of competence with Microsoft Office applications, particularly Word, Excel, PPT Teams and Outlook.
• Experience with event management software (ideally Events Air).

Ngā āhuatanga kei a mātou | What we offer

The University is committed to providing an excellent working environment through:

• Flexible employment practices (including working from home, flexible hours)
• Up to 6.75% company superannuation scheme
• A competitive salary with five weeks’ annual leave

In addition, we also offer career development programmes, discounted car parking, a generous parental leave allowance, childcare and a number of other discounts on internal and external services. 

For more information, please visit Staff Benefits.

How to apply | Me pēhea te tuku tono

Applications should be submitted online, before the closing date of 16th of January 2022 and include an up-to-date CV and cover letter outlining what strengths you will bring to this role.

If you have any questions about this role, please email Melika Carlson - [email protected] 

Covid-19 Vaccination

The University of Auckland is committed to protecting the health, safety and well-being of our staff and students.  All students, staff and visitors need to be fully vaccinated against Covid-19, or medically exempt, in order to come onto our campuses or to take part in face-to-face University-managed activities. Therefore, we are only able to consider applicants who are fully vaccinated against Covid-19 or have a New Zealand Ministry of Health issued medical exemption and evidence of this will be requested as part of your employment. You can read more about the University’s vaccination policy here.

Overseas Applicants

In accordance with our commitment to equitable recruitment, the University welcomes applications from all suitably qualified and experienced candidates. In response to COVID-19 the New Zealand Government has imposed a travel ban and are currently only allowing New Zealand Residents, Citizens and visa holders meeting a strict exception policy to enter the country, all of whom must currently enter Government approved quarantine for seven days on arrival.  

It is uncertain when these border restrictions will change, and this may impact the degree to which an offshore candidate can engage in the interview process; or be available to commence in a new position. For more information and updates on the border restrictions visit the Immigration New Zealand website or the New Zealand Government’s official Covid-19 website.

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive and equitable environment.  For further information on services for Māori, Pacific, women, LGBTQITakatāpui+, people with disabilities, parenting support, flexible work and other equity issues go to www.equity.auckland.ac.nz