Events and Conference Planner

  • Auckland, New Zealand
  • Full-time
  • UoA Department Name: Event Services
  • Campus: Auckland City Campus
  • Contract Type: Fixed-Term
  • Position Number: 55559947

Company Description

Campus Life is a Service Division that supports an engaging and inclusive campus experience for students at the University of Auckland. Event Services, part of Campus Life, provides “quality services to enhance, support and serve the University community” through a wide range of events and conferences.

Job Description

Te Whiwhinga mahi | The opportunity

We have an exciting opportunity for an Event and Conference Planner to join our Event Services Team, based within the Faculty of Engineering, on a 10-month fixed term contract basis, where you will support the delivery of a wide range of events for Engineering.

You will be accountable for developing event concepts, timelines and budgets in collaboration with the Faculty of Engineering’s marketing team and managing the events end-to-end. You will also provide expertise, guidance and advice to ensure informed and timely decisions can be made to ensure successful and safe events.

For more detailed information, please refer to the POSITION DESCRIPTION

About the team | Mō tō mātou rōpū

This is a great opportunity to work for an internationally recognised organisation, in a fast-paced, professional environment with flexible hours

Reporting to the Event Operations Manager, you will work collaboratively with a team of dedicated, innovative and proactive individuals ensuring successful delivery of a wide variety of events – from formal dinners and conferences to recruitment events and everything in between.

Qualifications

About you | He kōrero mōu

Our ideal candidate will have 3+ years’ experience implementing both virtual and in-person events, excellent verbal and written communication skills and the ability to inform and advise stakeholders. You will need to hit the ground running and be able to multi-task and work confidently under pressure. You’ll need to use your initiative, and work both independently as well as part of a team.

This role will suit someone who has creative flair, who is highly organised, takes a proactive approach and thrives in a busy environment. An understanding of tikanga and kawa for events would be advantageous.

Important Skills | Nga Pūkenga Motuhake

  • Experience in a similar role is required and a qualification in Events is preferred.
  • Excellent customer relationship management skills and have experience in all aspects of event management.
  • Proactive with excellent communication skills, effective time management and experience in working with budgets.
  • High level of competence with Microsoft Office applications, particularly Word, Excel, PPT Teams and Outlook.
  • Experience with a CMS (Ideally Adobe Experience Manager), working knowledge of how CRM systems operate for creation of bespoke event landing pages would be advantageous. 

Salary for this role will be between $53,000 and $66,000.

Additional Information

How to apply | Me pēhea te tuku tono

Applications must be submitted online, by the closing date of 25th April, 2021 to be considered.

Please include a cover letter outlining what strengths you would bring to the position.

In accordance with our commitment to equitable recruitment, the University welcomes applications from all suitably qualified and experienced candidates. In response to COVID-19 the New Zealand Government has imposed a travel ban and are currently only allowing New Zealand Residents, Citizens and visa holders meeting a strict exception policy to enter the country, all of whom must currently enter Government approved quarantine for two weeks on arrival.

It is uncertain when these border restrictions will change, and this may impact the degree to which an off-shore candidate can engage in the interview process; or be available to commence in a new position. For more information and updates on the border restrictions visit the Immigration New Zealand website or the New Zealand Government’s official Covid-19 website.

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive and equitable environment. For further information on services for Māori, Pacific, women, LGBTQITakatāpui+, people with disabilities, parenting support, flexible work and other equity issues go to www.equity.auckland.ac.nz.

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