Group Services Coordinator - Part-time

  • Auckland, New Zealand
  • Part-time
  • UoA Department Name: Group Services
  • Advert Closing Date: 29/01/2020
  • Campus: Auckland City Campus
  • Contract Type: Permanent
  • Position Number: 55562792

Company Description

The Faculty of Engineering is committed to creating an environment where people thrive and contribute to improving the quality of life in national and global communities, as well as enhancing the wealth creation of the nation, through excellence in teaching, research and service.

The Opportunity

We have an exciting opportunity to appoint a Group Services Coordinator to join our busy team on a part-time, permanent basis. We are looking for an experienced, efficient and collaborative team member to fill this role, for the right candidate, we will consider a .6 or .7 FTE (22.5 – 26.25h per week).

The purpose of this role is to provide administrative support across our faculty, assisting with key administrative tasks including purchasing, finance and compliance, contracts and HR processes, preparation for new staff, assistance with travel booking and providing advice on the University’s policies and procedures. A key component of this role will be working on faculty administrative initiatives on a project-by-project basis, working independently and/or collaboratively with faculty and wider university colleagues.

Key accountabilities include:

  • provide project-related assistance and management of specific projects as required
  • provide executive administrative support to academic and professional staff, to assist them to manage their responsibilities effectively
  • liaise with faculty colleagues regarding financial information and compliance 
  • liaise with internal and external personnel regarding organising a range of administrative requirements such as travel, events and communications
  • work with the HR team to assist with recruitment, assist staff to set up contracts on research grants and other HR related issues
  • provide administrative support as required for meetings, support workshops, seminars and panels for example related to faculty initiatives
  • provide department-based support to cover for periods of absence
  • work collaboratively to ensure continuous improvement and efficiency in Faculty and department administration processes
  • provide general administrative support as required by the Group Services Manager and Team Leader


Skills and Experience

Our ideal candidate will:

  • be tertiary qualified or have proven relevant experience
  • have a good standard of computer literacy with knowledge of MS Office suites
  • be able to work independently, using initiative to solve problems requiring judgement and interpretation of established information   
  • have excellent interpersonal skills, able to work with different cultures, excellent written and oral communication, and the ability to work flexibly and collaboratively as part of a team
  • have an outstanding customer focus, demonstrated through reliable and efficient service to stakeholders

Previous experience working in a tertiary environment will be viewed favourably.

Why work with us?

The University of Auckland is New Zealand’s leading university. We employ more than 5400 academic and professional staff to support over 41,000 students, making us one of NZ’s largest employers. 

The University is committed to providing an excellent working environment through flexible employment practices and a culture that encourages and supports staff to reach their full potential. We offer a competitive salary, five weeks’ annual leave per year, and over 300 different career development courses.

For more information please visit: Career development and benefits.


To find out more, please view the standard Position Description

This is a professional staff Band E position.

Please apply online by the closing date of Wednesday 29 January.  Please include your cover letter and CV combined as one document.  Interviews will take place on Monday 3 February 2020.


Additional Information

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive and equitable environment. For further information on services for Māori, Pacific, women, LGBTQITakatāpui+, people with disabilities, parenting support, flexible work and other equity issues go to

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