The Holton Wise Property Group is a Commercial and Residential Real Estate Brokerage headquartered in Parma Ohio. We help people buy, sell, and rent properties all around the Cuyahoga County area. The Holton Wise Property Group is one of Cleveland's fastest growing companies and operates one of the largest scattered site rental portfolios in the greater Cleveland area.

HoltonWise sells 400+ properties per year. The main role of the transaction coordinator is to assist the Real Estate Broker in getting all of these transactions closed. There are many documents that need to be signed in a Real Estate Transaction & the Transaction Coordinator will be in charge of making sure they are all correctly filled out, signed & filed.

Additional tasks include;

•Assist the Real Estate Agents in getting their transactions closed.

•Ensure that all commissions received from Title Companies are correct as per the Real Estate Sales Contract.

•Warmly greet visitors and announce their arrival appropriately.

•Answers, screens and transfers incoming phone calls; obtain basic information before transferring phone calls.

•Takes and distributes messages from clients, buyers, sellers, title companies, lenders, tenants, utility companies and other vendors.

• Makes outbound calls & emails to clients, buyers, sellers, title companies, lenders, tenants, utility companies and other vendors.

•Acts as a gatekeeper by filtering important calls that need to be transferred versus calls that can be handled by this position such as providing callers with basic company information; deterring solicitation, sales and marketing calls.

•Receives, sorts and forwards incoming mail.

•Fills out and mails direct marketing materials to potential clients. Ensures mail is picked-up and distributed daily.

•Coordinates contractor, sales agent and leasing agent schedules and appointments.

•Assists in the ordering, receiving, stocking and distribution of office supplies.

•Performs other related office duties such as photocopying, light office cleaning, emailing and filing.

• Extremely organized.

• Able to multi task.

• High school diploma or equivalent.

• Customer service experience a plus. 

• Exceptional communication skills and a calm demeanor, especially during high pressure situations.

• Fluent in Microsoft Office applications and office equipment including Word & Excel.

• Must be proactive and resourceful, and have the ability to work with minimal supervision.

• Must be able to work between the hours of 11am-5pm Monday through Friday.

All your information will be kept confidential according to EEO guidelines.

Pay $12/hour

There are no health benefits for this position

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