Looking for a purpose-driven role with a dedicated nonprofit team? AFTD is hiring!

Help us lead the fight against young-onset dementia. Dedicated to addressing frontotemporal degeneration (FTD), the most common dementia for people under 60, AFTD is a leading global authority on this disease. We are the only national U.S. organization dedicated both to advancing FTD research and providing help and support to improve quality of life for people affected today.

AFTD is mission-driven. Founded by a volunteer in 2002, AFTD raises awareness of this misunderstood disease while supporting people with FTD and their families. We educate healthcare professionals and advance collaborative research. We have a growing staff and a robust national network of thousands of volunteers and individual donors, dedicated to achieving a world with compassionate care, effective support, and a future free of FTD. For all who can benefit from it, we bring information, resources, and opportunities to connect – seeking to change the experience of a devastating disease from one of isolation to one of empowerment and connection.

Help us bring hope. AFTD channels the pioneering spirit of Helen-Ann Comstock, our founder and Board member who saw a world lacking resources to address FTD and chose to take action. As colleagues, we continue Helen-Ann’s work, and we do so with determination, creativity, compassion and resolve. AFTD strives to create a place where team members can learn, grow and support each other. If you have always had a passion to make a positive difference in people’s lives – but are seeking a way to channel that passion – we are assembling the team to do just that. We hope you’ll join us by applying for an essential role! 

Join our team. AFTD seeks a driven and talented professional to take on the role of Administrative Assistant - Programs. If the idea of bringing information, resources, help, support and hope for a better future to families across the U.S. is compelling – and if you bring a natural talent for organizing and communicating with others – a role at AFTD could be a great fit for you.  

The Administrative Assistant - Programs is responsible for the day to day administrative requirements of the Programs Department. This position will interact directly with all department team members as well as have some interaction with AFTD volunteers, family caregivers, people affected by FTD and professional colleagues. The Administrative Assistant - Programs will manage workflow, ensure all deadlines are met effectively and efficiently and assist in the development and implementation of new administrative processes as part of the departments ongoing effort to automate and improve process. In addition, the position is a member of the organization’s administrative resource pool supporting various administrative projects.

FUNCTIONAL RESPONSIBILITIES

Essential Job Functions

• Administrative Support: Maintains and responds to routine correspondence and phone calls; type, file, scan, print, bind, assemble and distribute digital and hard copy materials. Organizes and prepares all mailing projects including HelpLine information packets and volunteer-related materials; manages expense of same ensuring most cost-effective methods are used. Supports/handles mailing projects ensuring the most cost-effective methods are used. Supports staff with data collection, data verification and other tasks as needed. Organizes and maintains electronic, confidential and time-sensitive documents, files and records; manages the use and tracking of e-signature documentation. Manages travel arrangements and expense reports for staff as assigned. Provides proofreading, editing, formatting, and graphics support for the creation of professional and polished documents, presentations and tables. Participates in the development and implementation of effective processes and use of technology. Supports the department’s quality assurance efforts and projects; continually adapts and looks for opportunities to support the Program’s team with change initiatives while ensuring quality output.
• Database Maintenance: Maintains department/company database(s) as assigned including data entry and data auditing. Generates reports, mailing lists and program related letters. Enters, tracks and reports on program evaluation data. Tracks applications, reimbursement and utilization of the Comstock Grant Program. Contributes to the development of scalable automated processes to ensure ease of tracking as programs and services grow.
• Organization Support: Provide backup coverage for other administrative functions including receptionist. Assists in the maintenance of office and kitchen supplies as requested.

Other Job Functions

• Conscientiously follows company policies and practices and takes care of Company property.
• Other duties as assigned.
• Travel for organizational meetings and events as needed.

• Bachelor's degree preferred
• 2-3 years of experience in administrative support required
• 2-3 years of experience in data entry, query and general database use preferred
• Salesforce experience a plus
• Strong written and verbal communication skills both over the phone and in person
• Adept at independent research and internet searches
• Proficiency with Microsoft Office 365 required (Outlook, Word, Excel, PowerPoint and Publisher)
• Working knowledge of Zoom, Adobe Acrobat Pro, Wufoo, Survey Monkey, SignRequest and/or Asana is a plus
• Must be well organized and have strong attention to detail

All your information will be kept confidential according to EEO guidelines.

AFTD values its staff and all who work with us to advance our mission. We practice trust, cultivate creativity, and incorporate input from all, seeking to grow and learn in service to families at every stage on an FTD journey.

If you are interested in learning more about this excellent career opportunity, please submit your cover letter and resume. Only applications with a cover letter will be considered.