Scheduler

  • New York, NY, USA
  • Full-time

Company Description

The Mill is a global creative partner for agencies, production companies and brands, working across all media channels and platforms. 

We are trusted specialists in visual effects, creative technologies and content production Our projects include the creation of digital products and virtual experiences, as well as world class visual effects and video production. 

We are a vibrant network of talented artists, producers, directors and creative technologists from multinational backgrounds. We nurture innovation, flexibility and diverse ideas across our studios in London, New York, Los Angeles, Chicago, Berlin and Bangalore. We are all united by one single ambition: To create extraordinary and memorable work that captivates and excites audiences. 

We are The Mill. We create the extraordinary. 

Job Description

The Scheduler is responsible for managing the schedule for creative resources within the Mill New York studio. They must work in collaboration with our in-house Producers to champion the welfare and career development of The Mill’s most important asset: people. The Scheduler must have an in-depth understanding of The Mill’s services. Their key responsibility is to work closely with the Producers in order to maximize the resources of the company and ensuring that the job is scheduled in a timely manner and with enough time to effectively complete all work. 

Responsibilities 

  • Managing the Creative teams by scheduling resources in line with the needs of the Producer and Client.  This includes liaising with Producers, analyzing the brief of the project and carefully allocating resources appropriately. 
  • Maximizing revenue by scheduling work between the disciplines and suites efficiently. 

Key Duties

  • Knowledge of the technical capabilities of (2D/3D/CT/Design) to effectively schedule work projects and advise clients and producers of any new working methods. 
  • Proactive in ensuring all work on the schedule is confirmed, allowing old bookings to fall away and new business to be scheduled appropriately. 
  • Ensure quotes have enough time booked using your knowledge of 2D/3D/CT/Design to ensure realistic timing estimates. 
  • Resolving conflicting requests by understanding priorities based on business strategy and artist welfare. Highlighting if a clash of schedules arises and working with colleagues and producers to find a successful solution while maximizing revenue. 
  • Using CETA, the company’s project management tool, to maximize the work flow of the scheduling department. 
  • Relaying important information between Tech Ops and MCR to allow projects to reach the desired department quickly. 
  • Creating and updating worksheets to allow the jobs to be tracked and artists to know where and what they will be doing on a daily basis. 
  • Identifying any issues which may affect work flow and or hinder the effective allocation of resources for that day and find ways to resolve them. 
  • A responsibility to report and monitor extreme working hours of artists and to  allocate appropriate rest time or days in lieu. 

Qualifications

  • Efficient administration of systems in departments. 
  • Artist staff welfare well monitored and managed.  Ensuring staff retention. 
  • Client satisfaction and retention. 
  • Producers are fully supported on the day to day scheduling needs of their projects 
  • Experience in managing demanding schedules in a fast-paced environment. 
  • Highly developed knowledge of the production, visual effects and advertising industries. 
  • Highly developed knowledge of the software and hardware used in every aspect of the VFX post-production process. 
  • Excellent attention to detail. 
  • Able to act calmly under pressure. 

Additional Information

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If you require assistance applying, please reach out to [email protected] and we'll be happy to assist. 

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