Executive Assistant / Office Manager (m/f/d/v)

  • Clearwater, FL, USA
  • Full-time

Company Description

TeamViewer is a leading global technology company that provides a connectivity platform to remotely access, control, manage, monitor, and repair devices of any kind – from laptops and mobile phones to industrial machines and robots. TeamViewer proactively shapes digital transformation and continuously innovates in the fields of Augmented Reality, Internet of Things or Artificial Intelligence. Since the company’s foundation in 2005, TeamViewer’s software has been installed on more than 2.2 billion devices around the world. The company is headquartered in Goppingen, Germany, and employs more than 1350 people globally.

Job Description

TeamViewer is seeking an experienced Executive Assistant/Office Manager to support the President, Americas and become an important part of a fast-growing team. This person will be expected to perform a variety of tasks, help keep long term projects on track, and handle more urgent requirements. An ideal candidate is responsive, thoughtful, self-directed, positive, and seeking a challenging role.

This position will require initiative, judgment, independent decision making and guest service skills. This person will be a proactive member of the team by volunteering and participating in events and committees while providing input and suggestions.

ESSENTIAL ROLES AND RESPONSIBILITIES

  • Calendar management, accounting for day-to-day meetings, calls, and movements, both business and personal
  • Provide high level operational and administrative support as needed
  • Work closely with the President to keep him/her well informed of upcoming commitments and follows up appropriately
  • Arrange complex and detailed international travel plans, itineraries, and agendas, and compiles documents for related meetings
  • Facilitate all expense management on behalf of the President
  • Maintain KPI and other reports
  • Facilitate the follow through of business development deals
  • Manage large volume of email replies
  • Assist in the management of organizational budgets
  • Maintain general office functions, including office supply inventory and ordering, performing regular office rounds to ensure office machines are in order
  • Act as a liaison with the building management on any suite needs (e.g., carpet cleaning, light fixture replacement, office temperature, etc.)
  • Manage office vendor relationships (e.g., cleaning services, pest control, coffee/beverage
  • Manage and coordinate special events & celebrations (holiday parties, birthdays, baby showers, etc.)

Qualifications

  • Bachelor's degree preferred with at least five (5) years of work experience, three to five of which has been in supporting C-Level Executives, and office management.
  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks and be adaptable to competing demands.
  • Excellent attention to detail.
  • Strong interpersonal skills and the ability to build relationships with global and domestic staff.
  • Self-motivated, proactive, and forward-thinking
  • Confident personality and capable of being persistent when necessary
  • Advanced knowledge of Microsoft Excel and Power Point
  • Diplomatic and tactful
  • Extremely detail oriented and organized
  • Maintain a positive attitude and willingness to work with all team members.
  • Excellent written and verbal communication skills
  • Must be able to effectively communicate with all levels of internal and external contacts
  • Highly resourceful with ability to work independently and multi-task in a fast-paced team environment
  • Discrete concerning confidential or sensitive information
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint.

Additional Information

  • Teams that collaborate and work with each other towards a common goal
  • We offer career development and a top tier benefits plan including medical, dental, vision, and 401k match
  • This position will start remote until our offices reopen due to the pandemic.
  • We offer perks like free fruit, drinks and a variety of health and wellbeing activities
  • It's all about the team: become part of a community that values respect, support and open feedback
  • We truly live and celebrate our cultural diversity: our colleagues come from more than 70 countries and speak more than 40 languages
  • We work hard, and play harder! Look forward to company celebrations, team events and other social gathering
  • Make a significant contribution to the company. TeamViewer is used in space. What else can we achieve with your help?

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