As a world market leader in crop protection, we help farmers to counter these threats and ensure enough safe, nutritious, affordable food for all – while minimizing the use of land and other agricultural inputs.

Syngenta Crop Protection keeps plants safe from planting to harvesting. From the moment a seed is planted through to harvest, crops need to be protected from weeds, insects and diseases as well as droughts and floods, heat and cold.

Syngenta Crop Protection is headquartered in Switzerland.

Accountabilities:

Administration:

• Co-ordination of events logistics, preparations, Support visitors, delegation trips management. Arrange for the meetings
• Membership renewal process for the office and following up with local authorities.
• Office registration and follow up externally and internally the legal and regulation matter.
• Assist in the preparation of regularly scheduled reports
• Handle all administrative duties (filling, letters to officials/banks/3rd party preparations, travel arrangements related to all employees: issuing flight tickets, visa procedures and hotels reservation. Book conference calls, rooms, taxis, couriers.
• Responsible for “local Indirect Procurement Process” for Goods and Services.
• Maintain Digital and manual filing systems
• Handle sensitive information in a confidential manner
• Develop and update administrative systems to make them more efficient
• Answer and direct phone calls.
• Maintain contact lists.
• Ordering and taking stock of office supplies.
• Resolve administrative problems.
• Booking flights, hotel rooms, meeting rooms, travel arrangements, and restaurants for visitors and Syngenta team travels

• Schedule shipments & tracking with DHL, TNT.

• Main contact person for the insurances companies (Life, Medical & care): Contracts yearly renew.
• Manage and follow up the office supply, attendance, system, team issues and concern.
• Manage the office appearance, cleanness and supply the stuffs. 
• Develop and improve office procedures and administrative processes

Procurement:

• Manage Payments, check invoices, following up with vendors ending with submitting the same through the Accounting System (SAP).
• Manage office petty cash.
• Preparing the monthly expense report.
• Manage the office and ME invoices and procurement through the systems .

Compliance:

• Ensuring all the office and team are compliant with the company compliance policy.
• Monitors if all the Syngenta Policies and BU ME Guides/Policies are followed locally, and reports any failures or misconducts in this respect.

HSE:

• Report all HSE related cases.
• Support HSE, and CRO and stakeholders in implement Syngenta HSE strategy.
• Collect and report car KM milage.
• Manage the regular training of the HSE.
• Represent Amman CRO in the HSE committee

HR:

• Support local HR by aligning the policies, interviews…etc with ME HRBR.
• Maintian the employees filing and record leaves, documentation ..etc. in a safe place.
• Ensure supply and provide the employees with all IT and other stuff needed for the daily works.

Communication:

• Manage all the announcements and communication flow from the management to all employees.
• Support and distribute communication and ensure all the team member receive and same communication.
• Coordinate communication between the office, internal departments, and external parties.
   

• Bachelor’s degree in business administration, Administrative Sciences, or a related field.
• Reporting Skills
• 8+ years of experience in office management and administrative affairs and Experience in team supervision or office management is preferred.
• Experience in team supervision or office management is preferred.
• Experience in event management, meeting coordination, and official delegations is a plus
• Excellent communication, coordination, follow-up, time management, and organizational skills.
• Proven admin or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• SAP experience
• Confidentiality: Ability to handle sensitive and confidential information professionally.