Syngenta Group is one of the world’s leading sustainable agriculture innovation companies, with roots going back more than 250 years. Our 53,000 people across more than 100 countries strive every day to transform agriculture through tailor-made solutions for the benefit of farmers, society and our planet – making us the world’s most local agricultural technology and innovation partner.

Syngenta Group is committed to operating at the highest standards of ethics and integrity. This is a commitment that we are making to investors, customers, society and employees. Syngenta Group is also committed to maintaining a workplace environment free from discrimination and Harassment.

Role Purpose

Ensures seamless office operations while championing workplace health, safety, and environmental compliance; coordinates administrative functions and maintains a secure, efficient work environment through proactive facility management and HSE standard implementation.

Accountabilities

Office Operations & Administration

• Facility management and maintenance- Manages the office administration budget and ensure all services are provided in a timely and efficient manner.
• All Vendor/supplier relationship management - ensure timely issue of POs, confirmation of goods and service delivery and payment to vendors within stipulated procurement guidelines
• Documentation and record keeping of all defined budget and expenditure for all activities within the administrative scope.
• Resource and inventory management for the office

Health, Safety & Environment

• Drives workplace safety, environmental compliance, and sustainable practices through effective policy implementation and monitoring.
• Manages safety audits, emergency response planning, and environmental initiatives while delivering comprehensive safety training programs.
• Ensures regulatory compliance, promotes safety awareness, and maintains HSE management systems to protect personnel, assets, and the environment.

Administrative process optimization

• Support liaison with indirect procurement for all relevant goods and services.
• Planning and organizing all commercial meetings.
• Logistics and travel support for all commercial teams.
• Fleet management – vendor management and maintenance .
• Compliance reporting
• Customer communication liaison for all commercial teams,
• Support of all tendering processes.

KNOWLEDGE, EXPERIENCE & CAPABILITIES

Critical experience and knowledge

• University Degree in Business Management/Administration or other related field.
• Minimum 7 years experience in HSE and office administrative roles.

Critical technical and professional capabilities

• Advanced planning, prioritisation & organisational skills.
• Effective liaison with other business functions and staff on site.
• Strong stakeholder management and engagement skills.
• Excellent communication and interpersonal skills.
• Excellent computer skills, especially relating to Microsoft Word, Excel, Powerpoint & Outlook.
• Shows intiative, proactive and be a willing team player.
• Service mindset and ability to work with minimum supervision.

Essential Syngenta Competencies

• Innovative : Offer support to in challenging and improving the current way of doings things to increase labour productivity and efficiency.
• Decisive : Demonstrate ability to take prudent action with little oversight.
• Communicative : Demonstrates openness in communication to others, able to communicate in a language that  can be understood, listens well and incorporates the thoughts and ideas of others.
• Trusted : Track record for building trust and reliability to deliver required results.
• Team-oriented : Ability to work in a team of other colleagues keeping in mind the overall company objectives.
• Results-oriented : Ability to deliver required results and support.

Location: Kenya