REPORTS TO 

FINANCIAL MANAGER

JOB SUMMARY        

Assisting the Finance department by working on supporting activities for creditors. Responsible for all company procurement of office supplies, Residential and Commercial supplies and ensure that all procurement is as efficient as possible.

RESPONSIBILITIES

Assist with the below financial activities

• Upload creditors invoices in Pastel Evolution and Secure office
• Reconciliation of supplier statements 
• Accuracy and administration of creditors
• Meet the required financial deadlines set in place
• Verify work thoroughly
• Follow up on queries and outstanding items
• Manage the financial administration
• Support the Financial Manager with any requests

Follow the progress of procurement

• Requesting quotes from possible suppliers
• Placing orders and handling of order numbers
• Prepare purchase orders and send copies to suppliers and to the relevant departments originating requests
• Capturing invoices of suppliers
• Keep track on the status of requisitions and contact suppliers in order to schedule or expedite deliveries
• Resolve shortages, missed or late deliveries, and resolve any queries relating to this
• Ensure that the procurement is as efficient as possible

Ensure accurate administration of all procurements

• Verify and register orders
• Draw up cost lists and cost comparisons

COMPETENCIES

• Practical experience and knowledge of accounting systems and functions, including debtors and creditors
• Excellent communication and interpersonal skills
• Excellent time management and organizational skills
• Ability to work under pressure, multitask and effectively set priorities
• Attention to detail and a high level of accuracy
• Maintain a high level of confidentiality
• Ability to adapt to changing work requirements and situations
• Problem solving skills and the ability to identify opportunities for process, system and work area improvement
• Performance orientated: possess initiative, enthusiasm and self-motivation to make things happen and gets things done
• Self-starter who works well with limited supervision
• Excellent work ethic
• Demonstrated proficiency in the use of MS Office, especially Excel

REQUIREMENTS 

Matric / grade 12

• A relevant diploma or degree in Finance or Accounting will be preferred
• Minimum 2-3 years working experience in a similar role
• Relevant qualifications and experience, knowledge and skills
• High proficiency in Microsoft Office is essential
• Valid driver’s license and own reliable transport preferable

Must be well presented, professional and have excellent communications skills

Employment will be implemented in accordance with the Employment Equity Act.

Only Applicants considered for the role will be contacted.