Administrative Assistant for CEO

  • Jeddah Saudi Arabia
  • Employees can work remotely
  • Full-time

Company Description

 

  • ABOUT US

Swiss Hospitality Company is a professional consulting and development company on a mission, to upgrade the service quality within the hospitality and tourism industry in Saudi Arabia through its offerings.

  • OUR VISION

Becoming the leading force for change and development in the Hospitality industry from the private sector in Saudi Arabia.

  • OUR MISSION

To revolutionize the Hospitality industry in Saudi Arabia and enable Saudi calibers by adopting Swiss standards, international best-practices and integrating fine Saudi Hospitality values.

Job Description

 

POSITION OVERVIEW:

Coordinate and provides complete high-quality administrative tasks pertaining to the CEO. 

The role also includes analyzing documents, preparing research reports, preparing itineraries and any other administrative task assigned by the CEO.

Job Location : Jeddah & Riyadh.

MAIN TASKS AND DUTIES:

1- Act as the point of contact among executives, employees, clients, and other external partners for the CEO. 

2- Managing information flow in a timely and accurate manner as assigned.

3- Reviews, assesses, routes, answers and monitors follow up action steps on correspondence. Gathers and analyzes information required for reporting to CEO.

4- Format information for internal and external communication - memos, emails, presentations, reports for the CEO.

5- Producing reports and presentations and edit business proposals as instructed by the CEO.

6- Making travel arrangements and detailed travel itineraries.

7- Uphold a strict level of confidentiality in a professional manner.

8- Continuously pursues to improve skills through on the job.

9- Monitors CEO office budget includes tracking expenditures and providing reports. May prepare spreadsheets for budget, grants or contracts, including tracking and maintaining expenditures and reconciling accounts; uses budget tool.

10- Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.

11- Uses multiple technical applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email, and other technical/scientific applications. Uses internet and provide any information as assigned by CEO.

12- Attending meetings and preparing minutes of meeting.

 

    Qualifications

    Diploma/Bachelor/Masters in Business Administration or related majors

    Additional Information

    Must have the following skills:

    • Must have 2+ years of experience in administrative position.
    • Bilingual Arabic/English
    • Ability to Multitask. 
    • Must have exceptional attention to details.
    • Strong organizational and time management skills, and ability to prioritize.
    • Solid working knowledge of office processes and business policy development, and of related computer software and electronic communications tools.
    • Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy. 
    • Experience in managing budget and meeting deadlines.
    • Must be proficient with Microsoft Office and Google products.
    • Action oriented individual who enjoys working hard and looks for challenges and have a thorough understanding of general management.