Administrator - Part-time, 16 hours (Circa £19k FTE)

  • 1st Floor, 280 St Vincent Street, Glasgow, Renfrewshire, gb
  • Contract

Company Description

At Swipii we put our team's values at our core, please visit our career page before applying  -

Swipii is a proven leader in the UK loyalty market and recently launched a first-to-market card linked loyalty product.  We are on a mission to give local businesses the tools and technology they need to help compete on a level playing field with global brands.

We want consumers to use Swipii to discover local offers, save money on their everyday purchases, and share them with their friends & community.

In less than 3 years Swipii has achieved several milestones that as a team we are very proud of:

  • UK’s top 100 start-up

  • Europe’s top 100 disruptive start-up in retail industry

  • UK’s best customer loyalty, CRM and Personalisation platform

  • Founded by Forbes 30 under 30 winners

We currently have an exciting opportunity for an Administrator to join our growing team!

Job Description

We are looking for an experienced and highly organised Administrator with a flare for attention to detail, a bias for action and making things happen!  The successful candidate will use their initiative to spot where they can make a difference, implement their ideas and bring the team on board too.  You will play a key role in supporting the general administrative needs of the Swipii team, in particular working closely with the leadership team and the Senior People Business Partner.  A high level of competence in HR administration support is required, in addition to a good knowledge of MS Office Suite, including MS Word, Excel and PowerPoint. You will have experience of minute taking, organising meetings and events as well as data management.

The working pattern for this post is 10am - 2pm worked over Monday to Thursday.


  • Provide administrative support through the recruitment and selection process

  • Deal with general HR related enquiries from the team.

  • Processing starters and leavers and managing HR files.

    management for the Leadership team.

  • Note taking at Board meetings.

  • Organising internal/external meetings and events.

  • Contribute to Swipii’s emphasis on continual improvement by making suggestions to improve our solutions at all levels.

  • Ensuring internal process and procedure documents are kept up to date.

  • Supporting colleagues with any ad hoc administrative tasks.

  • Running and preparing reports as required.

  • Demonstrate commitment and belief in our organisational values whereby together we make Swipii a rewarding place to work through always empowering; always respecting; always mindful; always nurturing & fun.

This list is not exhaustive but an excellent opportunity for a strong Administrator to make an impact in a growing company!  

The role is fixed term for six months with a strong possibility it will lead to a permanent position thereafter.



  • Proactive with an ability to challenge the norm and make improvements to systems, processes, ways of working.

  • Experience of working in a fast paced environment with ability to effectively manage and prioritise a challenging workload to meet departmental and organisational deadlines.

  • Relevant and demonstrable administration experience, preferably within the field of HR.

  • Well-developed communication skills both written and oral at all organisational levels.

  • Ability to build and maintain strong working relationships, working effectively individually and as part of a team.

  • Confident and approachable with a flexible, can do attitude.

  • Competent and experienced in the use of Microsoft Office including Word, Excel and Outlook.

  • Possess a keen interest in HR and understand basic HR policies and processes  


Additional Information

Why work for us?

Swipii is all about loyalty and maximising rewards  - this extends beyond our product and what it brings to consumers and business. It also rings true for our people and what it means to work here at Swipii.  

Our goal is to make Swipii a rewarding place to work and to be an employer of choice……always.

What we can offer you:

  • Personal learning and development opportunities.

  • 32 days holiday with the option to purchase additional leave.

  • Your birthday off!

  • Share Options. Everyone is an owner at Swipii – you will get to be part of this and directly participate in the growth of your stake.

  • Exclusive discounts and offers with a wide variety of retailers.

  • Regular team events.

  • Vibrant and spacious office space in Glasgow’s city centre.

Videos To Watch