Sullivan Mahoney LLP is committed to maintaining the tradition of excellence established by those before us.  We are a firm in our resolve to provide strategic and cost effective advice in our vigorous pursuit to protect and add value to client interests.

Of course, the success of any law firm begins with its clients.  We are grateful for the strong and long lasting relationships with a diverse group of clients.  We are most appreciative of the trust and confidence they have always placed in us.

In over 60 years of practice, we have achieved so much. Yet, there is still much to do.  We are excited about the prospect of continued growth shaped by the same values established by our founding partners.

This incumbent is responsible for monitoring and processing all financial and payroll transactions of Essemm Professional Services Inc.  (Sullivan Mahoney LLP) He / she will engage in effective cross-functional management with members of other departments and supervisors.  The Payroll/Benefits/Financial Clerk is responsible for providing benefit administration, and excellent customer service.  Staff interaction and communication is necessary in order to provide accurate information to both external and internal clients.

Key Responsibilities include but are not limited to:

Financial and Regulatory

• Overseeing and ensuring accurate entry and posting of all transactions for the company;
• Monitoring and controlling accounting computer programs and reports;
• Implementing and controlling the petty cash system;
• Reconcile all corporate asset purchases and billing;
• Resolve any errors in the accounting process;
• Respond to inquiries and reports from co-workers and lawyers;
• Month end bank reconciliation;
• Make appropriate remittances to government agencies and ensures the Company complies with applicable legislation;
• Assist accounting supervisor and administrator in completing annual financial statement preparation;
• Will be called upon to provide temporary relief for Accounting Supervisor during absences; 
• Performs such further and other duties as may be assigned and / or required from time to time;

Payroll and Benefits

• Completes all payroll processes for all employees;
• Record and maintain records of attendance and vacation for all staff ensuring we are in compliance with ESA;
• Preparation of all necessary payroll documentation of new employees, students and associates;
• Administer plan and enroll staff and lawyers in group benefits plan;
• Makes appropriate remittances to government agencies and ensures the Firm complies with applicable legislation;
• Keeps abreast of any changes in specialty area and is quickly able to adapt procedures to suit;
• Fosters an environment where other staff feel comfortable in asking for assistance and advice;
• Can be called upon to assist with planning and development of new projects and act as a representative of the Firm with external agencies and clients with confidence.

Team Support

• Exceptional attitude and work ethic;
• Willingness to assist others voluntarily or as requested in a team environment;
• Resourceful, highly motivated an able to adapt and learn quickly in applying new technical and professional skills;
• Regular and punctual attendance;
• Willingness and ability to support and enhance firm's presence and goals.

• Completion of formal introduction to accounting and payroll courses at the college level or equivalent combination of education and work experience;
• 1 - 2 years' experience in legal accounting environment preferred;
• Excellent communication skills, problem solving skills and interpersonal relations is required;
• Advanced computer skills are required with the Microsoft suite of programs the firm uses, experience with Excel spreadsheets and PC Law is essential;
• Demonstrates willingness and ability to resolve routine situations immediately using tact;
• Must be able to work independently, multi-task and prioritize complex assignments in a fast-paced environment;
• Organizational skills must be exceptional;
• Must be able to meet daily, weekly, monthly deadlines while working with regular interruptions;
• Listens well and has an aptitude for rapid comprehension