Sullivan Mahoney LLP is the largest law firm in Niagara, providing a full range of legal services to our diverse client base.

We have earned an unsurpassed reputation for impeccable service, thorough and pragmatic legal advice and complete commitment to our clients. Our lawyers are knowledgeable and dedicated to their professional development in order to best serve our clients’ needs.

Not only are we committed to our clients, but also to our communities. We give back through charitable donations, fundraisers and sponsorships.

The Accounts Receivable/Collection Clerk/Jr. Bookkeeper role requires good organizational skills, the ability to deal with people in a firm but professional manner, and the ability to meet time deadlines. A moderate stress level position where the person performing the tasks is responsible for day-to-day management and coordination of accounts receivable and associated data entry. Excellent relationship building skills and ability to foster trust is critical in order to balance the need to manage accounts, while providing support. 

A good knowledge of the accounting function within a computerized accounting system is necessary, including the ability to understand and manage the general ledger to trial balance is required. A good knowledge of Law Society regulations with regards to Trust Accounting is also required.  

ACCOUNTING:

• Accurately and in an orderly manner, keeps all financial accounts receivable records maintained and balanced using manual and computerized bookkeeping systems;
• Processing of received payments are matched, accounts with payments are recorded; 
• Resolves errors in the accounts receivable process with the Accounting Supervisor;
• Accepts and processes daily receipts of payments, entering same in bank deposit in a timely manner for delivery to the bank;
• Assists with posting of  firm trust receipts/cheques that affect client accounts receivable files and related general ledgers;
• Prepares monthly A/R report for review by lawyer and/or support staff;
• Reviews and completes direct A/R write-offs and AFDA write-offs including calculation and prorating of write-offs according to appropriate fee splits;
• Prepares recovery of bad debts, using the same prorating method;
• Responds to inquiries and requests for reports from co-workers and lawyers;
• Responds to calls from clients on inquiries on their accounts;
• Enters information from processed draft accounts into the Accounts Receivable Collection Call Screen (C.C.S.) thereby facilitating monthly account statements and dunning letters;
• Produces verified account statements, dunning letters and delivery of same;
• Follows up on overdue accounts with telephone calls;
• Reviews overdue accounts on a regular basis with the responsible Lawyer(s);
• Prepares all documentation and filings for Court Assessments of accounts;
• Attends the Assessment Hearing as company representative as appropriate;
• Diarizes follow-ups and actions to ensure proper collections procedures. 

• Completion of formal introduction to accounting courses at the college level preferred;
• 5-10 years’ experience in Accounts Receivable collections in a legal environment preferred;
• Advanced computer skills are required with Microsoft suite of programs, experience with Excel spreadsheets essential
• Must be able to work with a degree of independence, multi task and prioritize while working under constant interruptions;
• Exceptional attitude and work ethic; 
• Willingness to assist others voluntarily or as requested in a team environment;
• Resourceful, highly motivated and able to adapt and learn quickly in applying new technical and professional skills;
• Willingness and ability to support and enhance firm’s presence and goals.

Sullivan Mahoney LLP is one of Niagara's most distinguished and trusted law firms. Our success lies with our knowledgeable and dedicated lawyers and staff. We strongly believe in our people - their efforts reflect our firm culture. From a commitment to client success, to the new ideas they generate, our employees have succeeded in making us what we are today. 

In turn, we offer our staff competitive salary and benefits. We are always looking for self-motivated, hard working individuals seeking to be part of Niagara's pre-eminent full service law firm. 

We thank all applicants, however only those selected for an interview will be contacted. Sullivan Mahoney LLP is committed to providing accommodations for people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.