Sr. Payroll Tax & Analytics Analyst

  • San Francisco, CA
  • Full-time

Company Description

We believe the economy is better when everyone has access. When everyone has room to grow. No one should be left out because the cost is too great or the technology too complex. We started with a little white credit card reader but haven’t stopped there. We’re empowering the independent electrician to send invoices, setting up the favorite food truck with a delivery option, helping the ice cream shop pay its employees, and giving the burgeoning coffee chain capital for a second, third, and fourth location. We’re here to help sellers of all sizes start, run, and grow their business—and helping them grow their business is good business for everyone.

Job Description

The Sr. Payroll Tax & Analytics Analyst position is based in San Francisco (Oakland by end of the year) and reports to the Global Payroll Lead. The role is responsible for supporting the administration of the US Payroll Tax operations, accuracy of the payroll system data to deliver the company's semi-monthly and bi-weekly payrolls and managing analytics. The role also supports some Global year end activities. This position will also serve as a backup for the Sr Global Payroll Manager, be a key employee resource for payroll matters and will perform other related duties as required.

You will be:

  • Responsible for payroll analytics using ADP reporting tools servicing all reporting requests

  • Responsible for timely handling of US Tax notices with Payroll vendor support

  • Responsible for requesting new Tax ID,  and updating systems with new ID or Tax rate

  • Responsible for QTR and year end tax reconciliation up to W-2 balancing

  • Responsible for preparing Amended Tax returns and W-2c as needed

  • Responsible for tracking and balancing Payroll invoices and amendments linked to Payroll cash disbursement

  • Partnering with Senior Global Manager to provide accurate W2's

  • Supporting the review of  various Global annual filing ( T-4, PD11, PD60, etc)

  • Supporting the Payroll team with state and Local Tax setup including reciprocity validations

  • Partnering with other Senior Analyst and Sr Global Payroll Manager on the implementation of new technology to streamline Payroll Processing US and Global

  • Responsible for testing new system set up , functional system enhancements, system updates and integrations

  • Collaborating with multiple business teams (i.e. HR, HRops, Accounting, Equity and Business Systems)

  • Identifying and participating in process improvement projects, including various implementation and upgrades

  • Documenting and maintaining Payroll Standard Operating Procedure

  • Working closely with the Payroll Analysts to provide excellent customer service to our employees and business partners

  • Working closely with internal staff and vendors to ensure HR, Benefits and Payroll changes are processed, accurate funding occurs for all accounts, tax remittance, general ledger balancing , month-end close support is completed in a timely manner

  • Assisting Sr Global Payroll Manager with annual audits ( I.e. 401k , Worker's Comp)

  • Supporting the payroll accounting team with preparation of monthly payroll accounting entries and supporting month end reconciliation research as needed

  • Participating in various payroll projects and other opportunities as assigned


You have:

  • Minimum 5+ years experience in US payroll tax administration

  • Strong understanding of Payroll accounting procedures, such as balancing the general ledger and accounting for accruals

  • Proficient in MS Excel including advanced formulas functions (Vlookups, Pivot tables, IF statements)

  • 5+ years of payroll experience and knowledgeable of wage and hourly laws

  • Strong analytical-report writer experience

  • Working knowledge with ADP Workforce Now, and Workday a plus

  • Experience with federal, state, local statutory and various payroll audits support

  • Knowledge of SOX controls

  • Excellent verbal and written communications skills

  • Strong ability to maintain confidentiality to payroll and other employee personal information

  • Excellent problem solving skills, analytical mindset with good judgement and high level of attention to details and accuracy

  • Independent and able to work with minimum supervision

  • Excellent organization skills; ability to handle multiple priorities within deadlines is required

  • CPP certification preferred

Additional Information

At Square, our purpose is to empower – within and outside of our walls. In order to build the best tools for the businesses and customers we support all over the world, we have to start at home with a workforce as diverse and empowered as our sellers. To this end, we take great care to evaluate all employees and job applicants equally, based on merit, competence, and qualifications. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other characteristic protected by law. We encourage candidates from all backgrounds to apply and always consider qualified applicants with arrest and conviction records, in accordance with the San Francisco Fair Chance Ordinance. Applicants in need of special assistance or accommodation during the interview process or in accessing our website may contact us by sending an email to assistance(at) We will treat your request as confidentially as possible. In your email, please include your name and preferred method of contact, and we will respond as soon as possible.