Front Office Assistant

  • 8400 MoPac Expy, Austin, TX 78739, USA
  • Full-time

Company Description

We are Think values consumer needs along with client satisfaction. We use the best direct marketing strategies to meet our consumers, such as face-to-face that allows a personal touch towards the product presentation or services. Our consumers value this customized sales technique. 

Job Description

This individual will play a key role in establishing and maintaining administrative functions, managing facilities, as well as executive travel and expense coordination. The ideal candidate will have experience with handling a wide range of administrative and executive support related tasks, such as, reconciling business bank accounts and preparing management reports. The candidate must be well organized and flexible and will enjoy the administrative challenges of supporting a growing company. This individual must be able to function effectively in a variety of roles within a dynamic environment under minimal supervision.

Salary range: $40000 - $50000 per year.

Front Office Assistant Responsibilities:

  • Reporting to management and performing administrative duties.

  • Answering telephone calls, as well as screening and forwarding calls.

  • Scheduling and confirming appointments, meetings, and events.

  • Welcoming and assisting visitors in a friendly and professional manner.

  • Handling basic inquiries and sorting mail.

  • Copying, scanning, and filing documents.

  • Monitoring office supplies and ordering replacements.

  • Keeping the reception area tidy and observing professional etiquette.

  • Performing other administrative tasks, if required.

Qualifications

  • Exceptional ability to create a welcoming environment.

  • Experience working with word processing, spreadsheets, and emails, including Microsoft Word, Excel, and Outlook Express.

  • Working knowledge of printers, copiers, scanners, and fax machines.

  • Excellent interpersonal and communication skills.

  • Formal qualification in office administration, secretarial work, or related training.

  • Experience in answering and screening calls, as well as scheduling appointments.

  • Ability to observe business etiquette and maintain a professional appearance.

  • Proficiency in appointments scheduling and call forwarding systems, such as Resource Guru and AVOXI.

Additional Information

  • This is not a remote job
  • Disability Insurance
  • Employee Assistance Program