IT Services Coordinator

  • Full-time

Company Description

At Spear, our mission is to help dentists and their teams pursue and achieve “Great Dentistry.” Spear drives dental practice growth by advancing our clients clinical skills, improving their practice management capabilities and enhancing the patient experience by leveraging both our deep dental expertise and our technology forward solutions. We offer holistic solutions that include a full learning management system, a practice consulting service supported by a robust analytics platform and industry experts, and patient engagement tools that complement the normal workflows within a dental practice. In addition, we deliver live, collaborative education led by the brightest clinical and business minds in dentistry through virtual seminars and events, as well as through hands on learning opportunities at our state-of-the-art campus in scenic North Scottsdale. 

Job Description

The IT Services Coordinator will work as a strong liaison between our IT Services Partner and our front-line staff. They will ensure successful execution of processes, manage problems and escalations, and foster strong relationships to get the job done. With exceptional proactive communication skills and a passion for process improvement, you will have a big impact on the success of business operations. 

User Services Management: 

  • Operate an employee-facing service desk, responding to and resolving incidents and service requests. 
  • Ensure SLAs are enforced for the maintenance of systems components and a reliable end user compute solution comprised of PC and Mac solutions, standard images, patching, endpoint security and remote management. 
  • Work with our IT Services Partner to maintain a mobile device management strategy and Spear’s Telephony and omni-channel communications solutions, including external phone numbers as well as routing and skills configuration. 
  • Measurement of our SMS channel to align with metrics from other channels, making data available for reporting and consideration in CHS. 
  • Ensure SLAs for proper backups of important information are being performed and tested to ensure restorability. 
  • Validate that the management of Spear’s user directory, single sign on and Identify and Access Management capabilities are updated and in line with Policy. 
  • Assist in procurement of hardware and software solutions. 
  • Act as a liaison between Spear front-line staff and our partner while enforcing proper work request processes. 

Information Technology Services Management: 

  • Using an Information Technology Integration Library framework and working with our MSP, create and execute a roadmap that enables the right blend of service management standards such as: 
  • Incident/Problem Management 
  • Asset Management 
  • Disaster Recovery 
  • Change Management 
  • Champion best practices in the organization and align operational processes of Spear staff to these practices. 
  • Align different tiers of service desks with business-facing support functions. 
  • Management of the Omni-channel communications platform, RingCentral, inclusive of Call Center/VoIP/SMS services 
  • Management and support of the Cell Phone contract and devices for the enterprise. 
  • Creation of Purchase Orders in support of all vendors managed through the Information Technology budget. 
  • Management of the annual security training through KnowBe4 


  • 3-5 years of service desk operations experience within organizations of similar complexity as Spear required 
  • Ability to manage and prioritize assigned tasks 
  • Must be an excellent proactive communicator with a strong ability to influence others 
  • Must be highly project oriented 
  • JIRA and Confluence experience preferred 

Additional Information

What Spear Offers

As the leader in our industry, we rely on the creativity and expertise of our people to deliver the best for our clients. In return, we invest in our employees by offering a diverse suite of benefits. We believe in offering choice and flexibility to keep our employees and their families healthy and happy today forward.

  • Great Work/Life Balance - Unlimited time off program along with paid time off for volunteering. We also have shorter meetings times and Core Hours to help support a healthy work life balance for all employees!
  • Comprehensive Health & Wellness Benefits - Medical (including your pets!), Dental, & Vision benefits and a 401k with a generous match. We also offer Maternity & Paternity Leave. Additional benefits include Mental Health Day, and the Maven Maternity & Health Joy apps.
  • Company Sponsored Events - Think costume contests, annual Wellness Day, May the 4th be with you, Friday afternoon "Get Giphy With It", team builders, and 5k’s!
  • Career Development Pathways - Career development through continuous coaching, training, and on the job learning along with a quarterly review process.
  • STRIVE Program - Our peer recognition program that helps us celebrate one another's efforts and accomplishments. We like to recognize and reward the most amazing coworkers around!
  • DE&I - We care about each other and have our Spear Collective groups to support this to ensure everyone feels a strong sense of belonging.
  • Transparent Communication - We believe in a collaborative and trustworthy workplace with bi-weekly Company Wide All Hands Meetings and weekly 1:1's. We also send out weekly Office Vibe surveys to all employees for insights and feedback - we listen so we can make positive changes!

Spear Education deeply values diversity and what it brings to our communities and our organization. 

Everyone is welcomed here, regardless of how you look, your physical abilities, where you come from, when you were born, what you believe in, how you identify, who you love, how you think, and whether or not you have served.

We seek to create a culture where each person feels heard, supported and engaged in a positive, empathetic way. 

We are allies in, and advocates for, our shared humanity.

All your information will be kept confidential according to EEO guidelines.