Order Entry Specialist

  • 7231 E Princess Blvd, Scottsdale, AZ 85255, USA
  • Employees can work remotely
  • Full-time

Company Description

At Spear, our mission is to help dentists and their teams pursue and achieve “Great Dentistry.” Spear drives dental practice growth by advancing our clients clinical skills, improving their practice management capabilities and enhancing the patient experience by leveraging both our deep dental expertise and our technology forward solutions. We offer holistic solutions that include a full learning management system, a practice consulting service supported by a robust analytics platform and industry experts, and patient engagement tools that complement the normal workflows within a dental practice. In addition, we deliver live, collaborative education led by the brightest clinical and business minds in dentistry through virtual seminars and events, as well as through hands on learning opportunities at our state-of-the-art campus in scenic North Scottsdale. 

Job Description

The Order Entry Specialist will own sales orders and the renewal process while working closely with Customer Success Managers. This process expert will provide highly organized, efficient support to the Customer Success teams as clients move through their Spear journey. With a strong attention to detail and desire to provide world-class service, this role will have a big impact within the team!


  • Manage Renewal Process with high accuracy and attention to detail
  • Accurately enter and process all sales orders in a timely manner
  • Become the subject matter expert for all order entry issues
  • Clearly communicate with the Customer Success Managers (CSMs) to understand which customers are ready for renewal processing, leveraging Renewal Status in Strikedeck
  • Actively engage with the assigned CSMs to identify unique customer requirements and uncover roadblocks to ensure on-time or early renewals
  • Clearly communicate any at-risk accounts and know when to escalate appropriately
  • Manage the various bulk and individual touchpoints required to properly complete the renewal process (Email, phone, text, etc.)
  • Handle all follow-up communication/tasks that arise in the renewal process (including sending invoices if requested)
  • Ensure detailed notes during each renewal interaction, documenting all interactions in appropriate systems
  • Maintain Customer Account Health, including reducing expired CC count and past due accounts
  • Be aware of and master pricing and process changes, fully understanding the renewal process for every product
  • Become a subject matter expert in systems such as Netsuite, Strikedeck, Hubspot, RingCentral, etc and execute at a high level within each


  • 2+ years’ experience in a customer success operations role within an organization of similar size and scope as Spear
  • Strong written and oral communication skills
  • Experience with NetSuite, Strikedeck, RingCentral and Hubspot a plus
  • High level of comfort working with technology

Additional Information

What Spear Offers

  • Beautiful Facility
  • Company Sponsored Events (Think costume contests, holiday parties and 5k’s!)
  • 24 Hour Onsite Gym
  • The Most Amazing Coworkers Around
  • Spear Cares
  • Final 30 (A great way to wrap up a productive week!)
  • Great work/life balance
  • Regular Town Halls and CEO Lunches
  • Career Development Pathways
  • Flexible Time Off plus Spear Holidays
  • And much more!

Spear Education deeply values diversity and what it brings to our communities and our organization. 

Everyone is welcomed here, regardless of how you look, your physical abilities, where you come from, when you were born, what you believe in, how you identify, who you love, how you think, and whether or not you have served.

We seek to create a culture where each person feels heard, supported and engaged in a positive, empathetic way. 

We are allies in, and advocates for, our shared humanity.

All your information will be kept confidential according to EEO guidelines.