Operations Coordinator

  • Full-time

Company Description

Sosemo Health is one of the largest pharma-focused performance media groups in the world. We’re dedicated to marketing health brands to patients and doctors. We view marketing as a service that connects patients with information about their treatments and makes them better communicators with their doctors.

Job Description

We are seeking a talented Operations Coordinator to join our growing team. We were recently named to Inc. Magazine’s list of Best Workplaces.  Our benefits, perks, and employee sentiment were evaluated against thousands of other companies when determining this recognition. Therefore, this is a rare opportunity to join a stellar team.

The Operations Coordinator is a positive, out-of-box thinker with a can-do attitude. This position will require you to wear many hats and have a willingness to jump in and help out with any task, big or small. This is a full-time position with tremendous growth opportunity.

Our operations team plays a vital role with regard to finance, HR, recruiting, and company culture. Duties range from invoicing clients to scheduling interviews to organizing trips to movies and baseball games.

Other benefits include competitive salary (salary range: $58,500 - $75,000), bonuses, health insurance, life insurance, 401K, vacation/sick days, flex time, workers compensation, unemployment and more.

Our office is located at 26 Broadway. In addition to working with a stellar team, our office has beautiful common areas, daily wellness classes, and free coffee/snacks.  Please note: our office is following all CDC guidelines. Employees currently have the option to work remotely, though you will be asked to work in-office on an as needed basis.

You can learn more about Sosemo @ www.sosemo.com.

Duties & Responsibilities

  • Reports to Associate Director of Operations
  • Handles all office-related tasks including, but not limited to, sending marketing brochures, arranging client gifts, answering phones, light cleaning, and ordering office supplies  
  • Manages and orders company hardware/handles IT  
  • Works with Project Manager to confirm monthly hours for invoicing 
  • Sends invoices via Quickbooks
  • Works closely with CPA to prepare 1099s, taxes, and various reports
  • Orders cards and birthday cakes for employees
  • Assists CEO with new business and ad hoc tasks
  • Calendar management 
  • Assists Associate Director of Operations with organizing all company events
  • Meeting minutes 
  • Recruiting: review resumes/contact potential hires/schedule interviews
  • Salesforce/data entry  
  • Assists Associate Director of Operations with finance, HR, operations, and administrative tasks as needed 
  • Manages company social media accounts 


  • 4-year college degree 
  • Must have strong verbal and written communication skills
  • Must have strong analytical, critical thinking, and problem-solving skills
  • Must be able to take direction and develop solutions and processes with minimal supervision
  • Ability to manage and prioritize multiple projects simultaneously
  • Ability to own and manage ad hoc projects 
  • Must be a self-starter, out-of-box thinker with a positive attitude, and a willingness to bring new and creative ideas that go beyond expectations  
  • Must be able to make decisions in a fast-paced environment
  • Must be highly detail-oriented
  • Must show discretion with sensitive information
  • Proficiency in Microsoft Office preferred (Excel, Word, PPT)
  • Proficiency in Google G Suite (admin console, sheets, docs, drive)
  • Must have an entrepreneurial spirit
  • Must have working knowledge of social media
  • Prior accounts receivable/payable experience a plus (Quickbooks, Freshbooks)
  • Prior experience working with Salesforce, JIRA/Confluence a plus 
  • Prior HR experience is a bonus (TriNet, Empower)
  • IT knowledge preferred 
  • Prior experience working at a startup or agency a plus 
  • Event-Planning experience preferred 

Additional Information

Note: This job specification should not be construed to imply that these requirements are the exclusive standards of the position. Performs other duties (or functions) as assigned.

All your information will be kept confidential according to EEO guidelines.