Workplace Coordinator – Global Pharmaceutical Client

Location: Macquarie Park, Sydney
Hours: 38 hours/week
Schedule: Monday 10:30am–5:30pm | Tuesday–Thursday 8am–5pm | Friday 10:30am–5:30pm

Are you a people-focused professional who thrives in a dynamic environment and takes pride in delivering exceptional workplace experiences? Join our in-house Facilities Management team supporting the headquarters of a global pharmaceutical leader in Sydney’s North-West—just 13km from the CBD.

We’re looking for a proactive and energetic Workplace Coordinator to be the welcoming face of our award-winning workplace. You’ll be part of a close-knit team of four, playing a key role in ensuring every colleague and visitor enjoys a seamless, positive experience. This is a fast-paced, multi-faceted role where curiosity, innovation, and integrity are part of our everyday values.

Key Responsibilities:

• Greet and check in colleagues and visitors, verifying government IDs for security compliance.
• Provide AV setup and administrative support for workplace events such as town halls and meetings.
• Answer incoming calls with professionalism and efficiency.
• Manage meeting rooms: monitor bookings, liaise with organisers, coordinate furniture setups, and support catering needs.
• Oversee mailroom operations: assist with logging and dispatching parcels and incoming mail.
• Conduct regular stocktakes of office supplies and communicate replenishment needs.
• Induct and escort maintenance contractors on-site as needed.
• Act as the daily point of contact for cleaning contractors, including routine walk-throughs and checks.

About You:

• Previous experience in a similar role or industry.
• Strong background in front-of-house services and facilities support (e.g., site walks, phone handling, inductions, stocktakes, EHS checks).
• Friendly, approachable, and customer-focused with a proven ability to build strong relationships.
• Excellent organisational and time management skills.
• Strong communication and interpersonal abilities.
• A proactive mindset with a willingness to learn and be coached.
• Basic computer literacy.

Why You’ll Love Working With Us

• Be Part of a Purpose-Driven Team: Support a global pharmaceutical brand that’s making a real difference in people’s lives.
• Award-Winning Workplace: Work in a modern, thoughtfully designed environment that promotes collaboration, wellbeing, and innovation.
• Supportive Team Culture: Join a small, tight-knit team that values trust, respect, and shared success.
• Work-Life Balance: Enjoy a consistent weekday schedule with early finishes on Mondays and Fridays.
• Professional Growth: Gain exposure to a wide range of facilities and workplace operations, with opportunities to learn and grow.
• Make an Impact: Your contributions will directly shape the daily experience of hundreds of employees and visitors.

Why choose Sodexo?  

 Sodexo is a people business, employing over 400,000 people worldwide and thousands in Australia. Our employees, who personify Sodexo's unique values of Service Spirit, Team Spirit and Spirit of Progress, are our greatest asset through their commitment and dedication.    

Working with Sodexo is more than a job; it’s a chance to be part of something greater because we believe our everyday actions have a big impact. With us, you belong in a company that allows you to act with purpose and thrive in your own way. We are always looking for people to join our team and help us create a lasting impact on individuals, society, and the planet. 

At Sodexo, we are a proud Equal Opportunity Employer and encourage applications from all applicants regardless of age, race, sex, ethnicity, religion and beliefs and people with disabilities.    

We offer a competitive salary, many development opportunities and an outstanding benefits and recognition program!