Purchasing and Inventory Coordinator

  • Balcatta WA 6021, Australia
  • Full-time

Company Description

About Sodexo

Sodexo provides a range of services at remote locations across Australia, servicing both on-shore and off-shore sites, in difficult and challenging environments. At Sodexo, our Energy & Resources segment serves four markets: Mining, Offshore & Marine, Onshore Energy, and Engineering & Construction Projects. Our growing team of employees is dedicated to improving productivity, building meaningful client relationships, reducing on-site problems and improving quality of life for the thousands of Australians who call our remote sites home.

Job Description

The Purchasing and Inventory Coordinator is responsible for planning, managing and maintaining replenishment for all selected inventoried parts. The role is also responsible for monitoring and adjusting variables to meet the needs of the business.


Key Accountabilities to include but not limited to:

  • Plan and organise purchasing of commodities and services.

  • Utilise existing stock holdings (where possible) across the IFMS portfolio prior to engaging with suppliers to purchase parts.

  • Consider economic and risk factors when transferring stock from other locations within the IFMS portfolio.

  • Purchase requisitions to be processed from the Central Procurement Mailbox within the agreed timeframe.

  • Issue inquiries/requests for quotes to existing, approved suppliers.

  • Submit request to source to Supply Chain Category Management Team for new product categories/suppliers.

  • Monitor and Control Min/Max level for Inventory Stock Holdings through-out the IFMS portfolio

  • Control Inventory Stock Holdings thro

  • Provide advice, information and guidance on purchasing related matters to relevant stakeholders.

  • Provide governance in all purchasing related activities by adhering to the defined Delegation of Authority (DOA).

  • Identify, mitigate and/or escalate purchasing risks to Corporate Supply Chain.

  • Minimise the number of PO’s raised by consolidating supplier data.

  • Maximise supplier rebates by appropriate purchasing processes.

  • Sharing of knowledge with other members of the Purchasing & Inventory Control team.

  • Expediting of stock to site to ensure a JIT methodology.

  • Be available on a rotation basis to provide 7 day Procurement coverage.

  • Identify and process PO’s in accordance with the Asset Replacement Fund guidelines.

  • Identify and process PO’s for small tools and other Sodexo Assets (CAPEX) in accordance with Sodexo policies & procedures.

  • Evaluate requests to add new items into inventory holdings through close collaboration with Catalogue Administrator.

  • Manage and process invoicing queries sent by Accounts Payable Team.

  • Support Senior Coordinator and Team Lead with relevant information required for reporting.

  • Collect and report statistics to measure supplier performance.

  • Analyse current purchasing activities and recommend improvement through more efficient purchasing methods, quantity discounts, standardisation and value analysis.

  • Prepare and maintain accurate records and documentation on all solicitations, responses, purchases, correspondence and follow-ups.








  • Min 2 years experience
  • Strong Inventory management and purchasing background
  • Understadning of business acumen and anticipates business needs
  • Excellent communication and collaboration skills
  • Detail oriented with strong organizational skills
  • Highly flexible and able to work well under pressure
  • Strong analytical skills
  • Proficiency in the use of desktop applications and Windows-based programs especially Excel; Microsoft

Competencies Required:

  • Diversity/Inclusiveness
  • Communication Expertise
  • Ownership/Accountability
  • Drives/Supports Consistent Process Execution
  • Results-Driven/Bias for Action/Sense of Urgency
  • Problem-Solving/Decision-Making