Snow’s mission is to stop organizations overpaying for the software they use, today and tomorrow. We help organizations optimize software availability, compliance and cost savings through delivery of on premise and cloud-based Software Asset Management solutions. Today we are the largest and most successful dedicated developer of SAM solutions with staff all over the world in regional locations. To sustain our explosive growth, we are looking for the brightest, and most highly-skilled people who have their best work ahead of them. Now is the right time to join Snow.

We are looking for an Executive Assistant to support some of our top executives. We want someone that is service minded while self-motivated to work independently on the tasks outlined below. This poised and polished C-level Executive Assistant practices outstanding effective communications, unquestionable discretion and confidentiality and independent judgment in their tasks.

Under general supervision and acting with initiative, the Executive Assistant to the Executive leaders performs broad and advanced administrative duties. The EA is an extension of an executive, acting on his or her behalf, and as such need to bring a whole host of other skills to their roles when working for a person in an executive-level or C-suite position.

The ideal individual will have the ability to exercise good judgment in a variety of situations, exceptional written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance across multiple priorities. 

The Executive Assistant will work independently on projects, from conception to completion, and under pressure at times to handle a wide variety of activities and confidential matters with discretion.

WHAT YOU’LL BE DOING

• Extensive maintenance of calendars and coordination of meetings, both on- and off-site, which may include complex arrangements
• Meeting preparation, conference room presentation, material printing and binding 
• Take notes & actions, helping the team to summarize the actions. Follow up with actions and outcome from the meetings. Responsible for managing the agenda for Team meeting
• Make travel arrangements (meetings, team building, training, etc) 
• Provide a bridge for smooth communication between office and internal departments, demonstrating leadership to maintain credibility and support with senior management staff
• Work closely and effectively with the executive leaders to keep well informed of upcoming commitments and responsibilities, following up appropriately. 
• Anticipate and respond to needs of Executive leader/ executive leaders and their teams; manage activities and interdependencies
• Execution of special projects related to above areas on an as-requested basis
  • Reconcile and summarize expenses

WHAT WE REQUIRE FROM YOU

• At least 5-7 years of Executive Assistant
• Have a “can do” attitude; Act the role of gatekeeper
• Communicator extraordinaire (verbal and writing)
• Proactive and resourceful in problem solving and plan strategically 
• Ability to handle confidential information with discretion, diplomacy and a high degree of professionalism
• Detail-oriented, keen eye for the written word and exceptional attention to cosmetic detail in presentations
• Strong organizational skills that reflect ability to follow-through, perform and prioritize multiple tasks seamlessly 
• Ability to exercise good judgment with excellent organizational, prioritization, and time management skills
• You can handle anything from installing a print driver on a computer to fixing a paper jam in the copier. MS Office suite (advanced PowerPoint, Excel, Outlook (calendaring and email), and Adobe
• Experience with Concur travel and expense web interface preferred
•  Physical and mental organization skills (such as reviewing the next day’s schedule the night before or reading emails thoroughly so important information is easily recalled)
• Leadership skills: an EA who shows initiative, identifies problems and solves them before they ever make it to the manager 

This is a chance for you to join a challenging and inspiring environment where you can make an impact. You will work alongside a bunch of down-to-earth colleagues who are dedicated and ambitious. Together we create an innovative environment that drives Snow forward. If you are the right person for the role, you will be part of a fantastic journey in a dynamic, fast-changing business.

We are looking forward to your application. We are handling applications as they come, so please get in touch.