Office Manager

  • Solna, Sweden
  • Full-time

Company Description

Snow’s mission is to stop organizations overpaying for the software they use, today and tomorrow. We help organizations optimize software availability, compliance and cost savings through delivery of on premise and cloud-based Software Asset Management solutions. Today we are the largest and most successful dedicated developer of SAM solutions with staff all over the world in regional locations. To sustain our explosive growth, we are looking for the brightest, and most highly-skilled people who have their best work ahead of them. Now is the right time to join Snow.

Job Description

Office Management play a great part in creating the ultimate employee experience. Whether we talk about our own colleagues or our visitors, we always work from out of our company culture where we continuously strive after exceeding expectations. It is our job to see and hear people, to facilitate and support. Our work is in the details. That’s how we drive brilliance. The Office Manager will be the leader of 4 front desk agents and responsible for supporting business leader and manage the head office in Stockholm. You will be a part of a Global Office Management Team and collaborate with the local Office Managers around the world. The Office Manager will interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.

Your responsibility areas will cover: 

Empowering the front desk agents in your team – your team will be spread globally, together you create, plan and develop routines and processes for the workflows you own.

Well-being of the office - The well-being of the people at the workplace is core of your responsibility. Being creative to enhance that well-being is highly appreciated. This could be anything from small to big changes to our office environment.

Office appearance – You have eye for detail when it comes to the office appearance. Being creative and hands on is necessary to keep the office space nice and tidy.

Office communications - You regularly communicate with the people in the office through office updates. You are the first point of contact for feedback and build improvements around it.

Supplier management - Office Management works with a great deal of different suppliers. A continuous dialogue on collaboration, price negotiations, development, contracts, etc.

Projects - Office Management has a central role in the organization. You take place in project groups, events and activities that is related to your department especially related to employee experience.

Office administration - You check, approve, and manage invoices. You approve absence forms and expense reports.

Leader support - Assist the Regional Business leader with admin tasks such as booking meetings, handling expenses, booking events, making meal arrangements

Qualifications

  • At least 2 - 3 years of experience in a similar role.
  • Experience as a team manager for at least 1 year
  • Fluent in Swedish as well as English (written/verbally)
  • Ability to organize and structure your work, including the ability prioritize workload and multi-task while maintaining attention to detail and seeing tasks through.
  • Proactive and resourceful in problem solving. Detail-oriented, keen eye for the written word.
  • Ability to handle confidential information with discretion.
  • Computer proficiency: MS Office suite (advanced Outlook, Excel and PowerPoint)

Additional Information

This is a chance for you to join a challenging and inspiring environment where you can make an impact. You will work alongside a bunch of down-to-earth colleagues who are dedicated and ambitious. Together we create an innovative environment that drives Snow forward. If you are the right person for the role, you will be part of a fantastic journey in a dynamic, fast-changing business.

We are looking forward to your application. We are handling applications as they come, so please get in touch.

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