Snow’s mission is to stop organizations overpaying for the software they use, today and tomorrow. We help organizations optimize software availability, compliance and cost savings through delivery of on premise and cloud-based Software Asset Management solutions. Today we are the largest and most successful dedicated developer of SAM solutions with staff all over the world in regional locations. To sustain our explosive growth, we are looking for the brightest, and most highly-skilled people who have their best work ahead of them. Now is the right time to join Snow.

The Temp Admin Assistant/Front desk agent will be responsible for supporting business leaders and office management locally in Sydney. In this role your focus will be handling administrative tasks to ensure a great employee experience and offload the business leaders. The Temp Admin Assistant/Front desk agent will be a part of a Global Office Management Team and have support from other local Office Managers around the world. The Temp Admin Assistant/Front desk agent will interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.

This role is a 4,5 month maternity leave contract.

What you’ll be doing

• Assist the Regional Business leader with admin tasks such as booking meetings, handling expenses, booking events etc.
• Schedule, coordinate and manage executive-level meetings including coordinating conference rooms, making meal arrangements, creating/reporting meeting agendas, and taking meeting notes.
• Handles administrative duties and projects by providing research, preparing correspondences and arranging meetings
• Manage and coordinate travel arrangements and assist in visa applications when required.
• Point person for maintenance, office leasing, and building management
• Supplier management - Liaising with agency partners, designers, printers and office suppliers as required.
• Reception, front-of-house duties and office administration.
• HR Coordination - Assistance with any HR request together with People & Culture, such as Staff onboarding/Offboarding and Recruitment.
• Coordinate monthly time reporting with payroll HQ in Sweden and manage leave forms.
• Check, approve, and manage supplier invoices.
• Organization of Events (Internal) and coordination of Marketing Collateral, Event Merchandise & Printing
• Record Keeping, Filing and Archiving
• Ordering of office supplies, stationery and IT equipment when necessary.

YOU NEED TO HAVE:

• At least 2 - 3 years of related on-the-job experience in a similar function .
• Exceptional organizational skills, including the ability prioritize workload and multi-task while maintaining attention to detail and seeing tasks through to their completion.
• Excellent organizational, prioritization, and time management skills. Proactive and resourceful in problem solving. Detail-oriented, keen eye for the written word.
• Ability to handle confidential information with discretion, diplomacy and a high degree of professionalism.
• Computer proficiency: adept in PC environment, MS Office suite (advanced PowerPoint, Excel, Outlook (calendaring and email), and Adobe.

What we offer

This is a chance for you to accelerate your career and succeed in an environment where you will have the possibility to make a very positive daily impact. Every day you will work alongside helpful and down-to-earth colleagues who are dedicated and ambitious. We fully recognize that it is our employees that make Snow a success and the global leader in the development and delivery of dedicated SAM solutions. If you are the right person for the role we will offer you exciting and developing assignments and you will get to be part of a fantastic journey within a dynamic high-growth business.

We look forward to your application. Please apply in English..

Additional Information

Snow Software is an equal opportunity workplace and an affirmative action employer. 

We are always committed to equal employment opportunities regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. Discrimination is not welcome on the basis of any other status protected by the laws or regulations in the locations where we work.