SlideHub helps professional teams create better presentations faster. We combine expert design services with smart technology to streamline the presentation process for companies around the world. We’re a growing team with large ambitious that loves clean processes, clear communication, and good coffee. 

SlideHub is on the lookout for a super-organized and proactive Operations & Admin Coordinator to join our team in the heart of Copenhagen. If you’re the kind of person who loves structure, enjoys supporting others, and takes pride in keeping things running smoothly behind the scenes—this might be your perfect role.

What You’ll Be Doing

You’ll support the management team with executing our internal operations, people processes, and making sure our workspace in Copenhagen is running efficiently. You'll support the leadership team and collaborate with people across departments to keep everything on track—from meetings and reporting to compliance, hiring, and office management.

Your Key Responsibilities

🔄 Planning & Coordination

• Create and update our Design Service team scheduling
• Prepare and organize materials for quarterly OKR planning
• Support monthly management meetings and company-wide all-hands meetings

💼 Finance & Compliance

• Collect receipts and assist with monthly financial reporting
• Create client invoices and follow up on outstanding payments
• Handle minor banking tasks
• Perform monthly compliance checks (e.g., via Vanta)
• Manage JumpCloud admin access and device tracking

👥 HR & People Operations

• Track sick days and absences (BambooHR)
• Coordinate 1-on-1 meetings, OKR check-ins, and KPI updates
• Support the hiring process with screening calls and recruitment
• Assist with minor employee contract updates and HR records

🏢 Office & Vendor Management

• Keep the office neat, well-stocked, and running smoothly
• Make sure the coffee machine is clean and filled (very important)
• Water plants and help maintain a pleasant workspace
• Handle office equipment requests

🛠 Other Tasks

• Ad hoc product assists efforts for the CTO
• Support occasional design system reviews
• Vendor onboarding/reviews
• Pitch in with ad hoc admin tasks as needed

• A few years of experience in an operations, admin, or HR-related role
• Strong organizational and time-management skills (you love your calendar, having a clean inbox, and Todo list)
• A very basic understanding of IT
• Proactive mindset—you take initiative and solve problems before they become issues
• Fluent in English (Danish is a plus but not required)
• Friendly, dependable, and happy to lend a hand wherever it’s needed

• A full-time, onsite position in our cozy office in SoHo, Meatpacking District in Copenhagen
• A collaborative team that values transparency, autonomy, and getting things done
• The chance to play a key role in keeping the engine running at a fast-growing company
• Start Date: Beginning of June orJuly depending on the candidate
• As a standard, the working hours are 09:00 – 17.00 or 08:00 – 16:00, depending on the preferences. To support our recruitment efforts in Mexico, you might need to work a bit outside the normal working hours from time to time.