Finance and Admin Executive

  • Full-time

Company Description

Founded in 1998, Shiji has grown to become one of the largest manufacturers and service providers of "big data" to the hotel, food service and retail industries.   With the benefit of investors such as Alibaba, and Shiji’s investments in data related companies, Shiji is able to offer IT solutions and data platform services to a vast array of industries and offer innovative products and technologies to the Global market.  Shiji is rapidly expanding in both China and the international market with 70+ subsidiaries in China alone along with ongoing expansion into Europe, Asia Pacific and North America.

Job Description


  • This role will focus on finance and administrative on tasks related to a specific business unit.
  • The position will oversee the company's financial operations and reporting, as well as conduct administrative tasks for office.
  • The role will assist in many aspects of the financial operation of a business and admin. Ensure that records across financial departments are accurate and admin office work are handling properly.



  • Processing of invoices for maintenance SaaS and hardware to debtors and recharge intercompany. To include checking invoices for accuracy, identifying and resolving problems and entering data into Navision.
  • Processing of recharge invoices related to project to customer. To include gathering all the supporting documents to attach in the invoice.
  • Prepare maintenance contract for hardware/software, SaaS if required.
  • Prepare Purchase Order for renewal SaaS
  • Processing of recharge invoices related to project to customer and recharge Shiji invoice for intercompany transactions. To include gathering all the supporting documents to attach in the invoice and send invoice to customer and intercompany (subsidiary/related party of Shiji)
  • Manage revenue & cost matching for projects.
  • Follow up supporting document from operation for revenue recognition.
  • Follow up on AR due via telephone and send email reminder and chaser to ensure prompt receipts and collections. Escalating problems to Accountant.
  • Sending all Debtors’ statement to customers monthly
  • Record invoice from vendors in Navision  and prepare payment in bank and record the payment to vendor in NAV.
  • Record in all daily payments & receipts, petty cash, general journals
  • Review and approval on monthly all staff expenses claims and complete postings in Navision (accounting systems).
  • Send intercompany balance to subsidiary/related company quarterly and prepare intercompany transactions & balance schedule for quarterly report.
  • Maintain Balance Sheet account reconciliation in related to Bank, AR, AP, Sales & Cost, ie. Account Receivable, Deferred Cost Software Subscription, Reimburse-able Expense account, Deferred Revenue HW, SW, Services and other related accounts.
  • Share Responsibility for Statutory Audit.
  • Office duties include filing, archiving, photocopying when necessary.
  • Communicating problems to the appropriate Manager.
  • Maintaining a clean and orderly work environment.
  • Perform other duties as requested or as deemed appropriate.


  • Diploma or Degree in Accountancy from a recognized Institution
  • Min. 3 years relevant working experience
  • Familiar with Local Financial reporting standards, corporate tax, GST/VAT/SST requirements, Superannuation regulations, employment act etc.
  • Knowledge of Account Receivable, Account Payable cycle
  • Fast learner, meticulous and able to work independently with minimum supervision.
  • A team player with good interpersonal and communication skills.
  • Proficient in MS Office application
  • Familiarity with accounting systems like NAV will be an added advantage