***APPLICANTS MUST BE PHYSICALLY LOCATED IN USA/HOLD A US CITIZENSHIP

***THIS POSITION IS FULL-TIME ON SITE

IMPORTANT - Please note that this employment opportunity is CONTINGENT upon successful contract award; this is not a position which is currently active. Candidates may be required to sign a Letter of Commitment if considered for this role. In the event that Sheladia does not receive the contract award, this employment opportunity will be null and void and Sheladia shall not be liable to provide employment for this and/or any other position to any candidates. 

Sheladia Associates, Inc. (Sheladia), a minority-owned business established in 1974, is an engineering and architecture firm supporting U.S. government, state and county projects, as well as U.S. funded international projects and multi-lateral donor bank and host-country funded projects.

We are seeking a full-time, reliable and organized Administrative Assistant to support a construction management project in support of a Federal Construction Project. The ideal candidate will be responsible for ensuring smooth daily operations at the field office and providing vital administrative support to the project team. This is an onsite role based in Beltsville, Maryland.

Key Responsibilities:

• Serve as the primary administrative point of contact for the field office
• Coordinate and schedule meetings, prepare agendas, and maintain meeting minutes as needed
• Handle incoming phone calls and respond to inquiries in a professional manner
• Monitor and maintain office supply inventory, ensuring timely restocking
• Manage document filing systems, both physical and electronic, to ensure accurate records
• Assist with the preparation and distribution of correspondence, reports, and presentations
• Provide logistical support for office equipment and troubleshoot minor issues
• Facilitate communication between team members and external stakeholders
• Perform other administrative tasks as required to support the efficient operation of the field office

• High school diploma or GED required; associate’s degree or higher preferred
• Minimum of 2-4 years of administrative experience, preferably in a construction or engineering environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and MS Teams)
• Strong organizational and multitasking skills with excellent attention to detail
• Excellent verbal and written communication skills
• Ability to work effectively both independently and as part of a team
• Familiarity with construction or government contract projects is a plus

Work Conditions:

• This position is located at a Federal Government field office in Beltsville, Maryland
• Must be available to work on-site during a full work week
• Standard work hours apply, 8 hrs. a day

Proposed Salary: $55 - 65k annual

Sheladia Associates, Inc. has made the best effort to accurately represent the pay range for this position, however, base pay offered may vary depending on job-related knowledge, skills, and experience, and any applicable cost of living data relevant to the position/candidate.

Other compensation: opportunities for annual increase and bonus, and other types of bonuses

Sheladia provides employees the opportunity to work in a diverse, multi-cultural environment with exposure to and collaboration with multiple disciplines on a variety of projects. You will work in a hands-on, collaborative team environment. 

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Health Savings Account (HSA; with eligible medical plan enrollment)
Life insurance
Long-term disability
Medical insurance
Paid holidays
Paid time off
Vision insurance

Our office building provides our employees with plenty of free on-site parking, free access to a fitness center, complete with locker rooms, showers and towel service, a yoga studio/meditation room, an on-site cafe, lovely outdoor seating and dining area, and next to a community park with walking paths and sports fields.

It is preferred that candidates be authorized to work in the US without sponsorship however not required. 

Sheladia Associates, Inc. is an Equal Opportunity Employer. Compensation commensurate with experience.

Job Type: Full-time