Background

Since 1976, St. Joseph Center has been meeting the needs of low-income and homeless individuals and families in Venice and throughout Los Angeles County.  The Center is a 501(c)(3) nonprofit community organization that assists people without regard for religious affiliation or lack thereof through 20+ programs in four pillars of service: Outreach and Engagement, Housing Services, Mental Health, and Education and Vocational Training.  St. Joseph Center serves more than 10,000 people each year. 

Brief Description of Principal Activities

Multifaceted intervention, prevention, mental health, and housing assistance is offered through street outreach and 9 service sites throughout Los Angeles County. St. Joseph Center also provides on-site services at five permanent supportive housing developments, and will provide services at an additional six more sites in the coming year.  St. Joseph Center’s total holistic approach to services provide our clients with the help they need to regain their stability.

Job Summary

The Contracts Specialist provides key support to agency management.  Under the supervision of the Director Contracts and Compliance, the Contracts Specialist will have responsibility for supporting the agency in contract compliance.  

ESSENTIAL DUTIES & RESPONSIBILITIES

The Contracts Specialist’s key areas of responsibility and duties include: 

• Review contracts, verifying accuracy and resolving discrepancies in line with agency rules and guidelines.
• Ensure relevant documentation accompany contracts and maintain digital and hard copies of relevant documentation.
• Research regulations to guarantee contracts are updated and in compliance with laws.
• Coordinate with subcontractors and partners to guarantee terms of contracts are fulfilled in compliance with contract terms and regulations.
• Sharing and clarifying contract processes, conditions and details with management, program managers, and directors.
• In conjunction with program administrators, analyze contract requirements and develop systems to determine and track contract expenditures
• In conjunction with program managers and directors, track monthly payroll and operations expenses per contract allocation.
• Work with program managers and directors to prepare monthly and quarterly contract invoices
• In conjunction with fiscal office, maintain log of contract revenue receipts and reconcile with invoice information
• Assist program managers and directors in tracking program service data to assure contract compliance

Other duties and responsibilities may be assigned. The duties and responsibilities listed are designed to provide typical examples of the work performed; not all duties and responsibilities assigned are included here, nor is it expected that all similar positions will be assigned every duty and responsibility.

QUALIFICATIONS

Knowledge, Skills & Abilities:

• Must be highly motivated and a self-starter.  Possess analytical skills, experience and good judgement to make good business decisions within policies.    
• The ability to work effectively in an environment that may be fast paced with short deadlines.  
• Possess management organizational skills to effectively monitor various contract outcomes.     
• Knowledge and understanding of multiple funding sources, including local, state and federal government grants, permanent supportive housing and Medi-Cal funding requirements. 
• Strong ability to multi-task and pay close attention to detail.  Possess excellent oral and written communication skills sufficient to wire comprehensive reports and policies.   
• Knowledge of procurement regulations, contract documents, and legal specifications.

Experience:

• Three or more years of contract analysis or high level administrative experience.  

Education:

• Bachelor’s degree or higher in business or related discipline.    

Direct Reports:

This position has no direct supervisory responsibilities.  

Computer Skills:

• Strong computer skills in MS Office Suite (Word, Excel, PowerPoint, Outlook) including preparation of spreadsheets and routine word processing.  
• Ability to use widely supported internet browsers.

Certificates, Licenses and Registrations:

• Valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. 
• Valid automobile liability insurance.

Status: Full-Time/Non-Exempt 

Salary: DOE

Employment with St. Joseph Center is contingent on completion of satisfactory background check.

For consideration, please submit cover letter and resume. St. Joseph Center is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, national origin, disability, or status as a protected veteran. All applicants for employment are invited to voluntarily self-identify their gender, race, ethnicity, and veteran status, by completing the EEO Information. Providing your EEO Information is voluntary and refusal to self-identify will not subject applicants to any adverse treatment. Similarly, applicants who do self-identify will not be subject to any adverse treatment based on the information they provide.

St. Joseph center invites you to review the current "EEO is The Law" poster as part of the application process. A link to the current poster is located here.

 https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf