Background

Since 1976, St. Joseph Center has been meeting the needs of low-income and homeless individuals and families in Venice, Santa Monica, Mar Vista, and surrounding communities.  The Center is a 501(c)(3) nonprofit community organization that assists people without regard for religious affiliation or lack thereof through comprehensive case management and integrated social service programs.  The Center enjoys broad-based community support as well as a sponsored relationship with its founders, the Sisters of St. Joseph of Carondelet.  St. Joseph Center serves approximately 6,000 individuals annually.

Job Summary

The Administrative Assistant works as a team member performing administrative duties and provides support to Human Resources and all staff.

ESSENTIAL DUTIES & RESPONSIBILITIES

The Administrative Assistant’s key areas of responsibility and duties include: 

Essential Duties:

• Perform administrative duties and provide support to the Human Resources Manager
• Perform clerical duties to include but not limited to computer tasks, photocopying, faxing, mailing, and filing
• Process employees’ requests and provide relevant information in a timely manner
• Maintain employee files (soft and hard copies)
• Update HR databases (ex: new hires, separations, worksheets)
• Provide orientations for new employees, exit interview
• Participate in benefit tasks, such as claim resolutions, reconciling benefit statements, and approving invoices for payment
• Maintain records related to licenses, grievances, performance reviews, and disciplinary actions
• Perform file audits to ensure that all required employee documentation is collected and maintained
• Arranges conference calls, meetings, and notifying all appropriate meetings
• Assists in the coordination and set-up of scheduled meetings
• Creates and modifies Word/Excel documents as directed
• Ability to assist staff with daily questions/inquiries
• Performs data entry related tasks as directed

Other duties and responsibilities may be assigned. The duties and responsibilities listed are designed to provide typical examples of the work performed; not all duties and responsibilities assigned are included here, nor is it expected that all similar positions will be assigned every duty and responsibility.

QUALIFICATIONS

Knowledge, Skills & Abilities:

• Must be highly motivated and a self-starter.  The ability to communicate with and relate to a diverse group of people including clients, community, and other staff.  Must have excellent organizational skills and the capability to work in a fast paced environment
• Demonstrated ability to set priorities and meet deadlines while producing high quality work
• Must be adept in problem-solving, identify issues in a timely manner and have string interpersonal skills
• Must be dependable, able to follow instructions, respond to management direction in a timely manner
• Professional demeanor and ability to interact with various personalities, displaying a good-natured, cooperative attitude
• Good written and verbal communications skills

Experience:

• Prior administrative assistant experience with is a plus

Education:

• High School Diploma

Direct Reports:

This position has no direct supervisory responsibilities

Computer Skills:

• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to use widely supported internet browsers.

Certificates, Licenses and Registrations:

• Valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
• Valid automobile liability insurance.

Status: Full-Time/Non-Exempt

Salary: DOE

Employment with St. Joseph Center is contingent on completion of satisfactory background check.

For consideration, please submit cover letter and resume. St. Joseph Center is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, national origin, disability, or status as a protected veteran. All applicants for employment are invited to voluntarily self-identify their gender, race, ethnicity, and veteran status, by completing the EEO Information. Providing your EEO Information is voluntary and refusal to self-identify will not subject applicants to any adverse treatment. Similarly, applicants who do self-identify will not be subject to any adverse treatment based on the information they provide.

St. Joseph center invites you to review the current "EEO is The Law" poster as part of the application process. A link to the current poster is located here.

Veteran Friendly Employer

 https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf