SNV is a mission-driven global development partner, rooted in the contexts and societies where we work. Inspired by the transformational principles and objectives set out by the SDGs, we are committed to building resilient agri-food systems that deliver food security and adequate nutrition; to increasing the reliability and availability of water and sanitation at an acceptable quantity and quality; and to improving access to affordable and sustainable energy for all. In doing so, we aim to strengthen institutions, markets and effective governance within and across the agri-food, energy, and water sectors, reducing gender inequalities and barriers to social inclusion, and enabling adaptation and mitigation to the climate and biodiversity crises.

We are one team of over 1,600 people, the vast majority of whom come from the contexts where we work, in more than 20 countries in Africa and Asia. In Uganda SNV operates through a decentralised approach with a country office in Kampala and regional offices in Arua, Fort Portal, Lira, and Mbarara. SNV implements donor-funded activities across more than 100 districts in Uganda, ensuring broad and diverse impact.

Our ability to deliver results rests on our robust foundation of experience, knowledge, evidence and learning; our commitment to strengthening capacities and catalysing partnerships; and the relationships and trust of those we work alongside.

Our core values of people-centeredness and respect, equity and equality, and diversity and inclusion, are fundamental to who we are, and what we do. This is reflected in our vision and mission, and strategy, which sets out our aspirations and commitments as our compass towards 2030.

For more information on our operations in Uganda and SNV visit our website: www.snv.org

Overview of the Position

The Contracting and Procurement (C&P) specialist is appointed in SNV Uganda’s Contracting and Procurement team within the Operations department. The C&P Specialist supports and monitors the proper implementation of SNV C&P Policy and Procedures across projects and the country office. (S)he is detail-oriented, thorough, organised, and able to prioritise; ensures procurement of goods, works, non-consultancy and consultancy services at the right price, of the right quality, in a timely and efficient manner; managing the database of contracts across the country office. (S)he also supports negotiation, establishes, and administers contracts for SNV Uganda. S/he focuses on ensuring best practice in contracting and procurement across SNV Uganda; identifies and shares risks and learning; applies it in his/her, and broader Operations team, support, and control activities; identifies gaps and areas of improvement as well as, proposes solutions to ensure streamlined and efficient procurement processes. The C&P Specialist supports the Country Operations Manager and C&P Officer(s) in the maintenance of, updates and proper filing of documents in SNV Uganda’s ERP site, including relevant contract templates, instructions, and tools.

Comprehensive contracting and procurement support throughout the acquisition lifecycle.

• Provides support to project teams and other stakeholders in the implementation of the C&P Policy and procedures
• Ensures compliance throughout including proper record keeping; maintains a strong overview on procurement requirements across teams with the aim of optimising processes
• Identifies risks and learning
• Proposes improvement and shares information with relevant Operations’ stakeholders.
• Monitors follow up on relevant actions.

Quality and timely procurement planning and reporting for decision making and risk management.

• Supports the development and maintenance of relevant planning and reporting tools and formats and the compilation of reports.
• Maintains and develops reports in SNV systems as required.
• Prepares and submits procurement activity reports to management through Country Operations Manager.

Training

• Develops and delivers training as relevant under the supervision of the Country Operations Manager.

Continuous learning

• Identifies risks, improvements and learning for areas under his/her responsibility.
• Proactively provides solutions and/or improvements to C & P colleagues.
• Participates in learning initiatives.

Documentation

• Maintains country level contracting and procurement databases and systems.

A Bachelor’s degree in Administration, Public procurement, Purchasing and Supply, or other Supply Chain Management related field or equivalent. Master’s degree will be an added advantage. A minimum of 7 years of demonstratable, progressive, and relevant experience in procurement. Strong IT skills including advanced Excel. A proven track record in international development cooperation (project) contracting and procurement. Solid knowledge of multiple donor compliance requirements on contacting and procurement. Well grounded, well-seasoned professional. Strong collaborator and influencer with effective interpersonal skills and analytical skills able to work seamlessly across cultures and organizational units. Commitment to gender equality and social justice. Experience of working in a multi-cultural environment is essential. English fluency (oral and written).

Additional requirements:

• Integrity: Adherence to the standards, values and rules of conduct associated with one’s position and the culture in which one operates. Being incorruptible.
• Accuracy: The ability to work accurate and diligent, with an eye for detail aimed at preventing mistakes.
• Autonomy: Autonomous and independent of the judgement and actions of others. Moreover, assume own responsibility for the well-considered deviation from operative rules and procedures.
• Client orientation: The ability and willingness to find out what clients want and need and to act accordingly, taking the organisation’s costs and benefits into account.
• Focus on quality: Setting high quality standards and striving for continuous improvement and quality assurance.
• Exactness: Capacity to set down to work in carrying out daily activities, accurately, carefully, and painstakingly.
• Forming judgement: The ability to balance facts, potential approaches and necessary corrective actions taking the appropriate criteria and multiple stakeholder viewpoints into account.
• Planning and organisation: Set to work in a structured, methodical, and effective manner when preparing and implementing activities.

How to apply

If you believe that your credentials meet the outlined profile, we invite you to apply by uploading your CV and motivation letter in English. Deadline is Wednesday 31st January 2024.

Working at SNV

We offer a challenging work environment, opportunities to lead and innovate, and a commitment to growing your skills in a fulfilling and diverse working environment. Our staff benefit from and contribute to an international global network of experts. For more information, please visit our website: www.snv.org.

NB: only shortlisted candidates will be contacted.

We do not appreciate third-party mediation based on this advertisement.