Consultancy Assignment for external review of HortInvest Investment and Innovation fund proposals
- Kigali, Rwanda
- Contract type: Consultancy contract
SNV Netherlands Development Organization is a not-for-profit international development organization founded in the Netherlands in 1965 with a global presence in 30 countries across Africa, Asia and Latin America. As an organisation, SNV focuses on the Agriculture, WASH and Energy sectors with the belief that no one should have to live in poverty and that all people should have the opportunity to pursue their own sustainable development. SNV contributes to these sectors by strengthening the capacity of targeted partners and communities at the field level to realize increased skill sets and sustainable performance; reduce poverty levels and expand employment; and improve food security while paying special attention to gender equity, social inclusion of marginalized groups and stakeholder accountability.
1. About HortINVEST Project
The HortINVEST project will contribute towards the attainment of the mission of the National Horticulture Policy in terms of fast economic growth and rapid reduction in poverty and malnutrition in Rwanda and the objectives of the Rwanda-Dutch bilateral programme aimed at enhanced food security and private sector development. The expected impact will be primarily noticeable in the six target districts in North-west Rwanda (Muhanga, Karongi, Rutsiro, Rubavu, Nyabihu and Ngororero).
After its completion, the HortInvest project is expected to have contributed to the following two impacts:
1. The horticultural sector’s relative contribution to the regional rural economy in the six target districts will have significantly increased.
2. Improved food and nutrition security of poor households in North-west Rwanda.
The HortInvest strategy focuses on support for growers, their organisations and other private sector partners centred on Good Agricultural Practices, value addition, market demand, services, and inclusive growth of specific horticultural value chains (fruits, incl. banana & vegetables). Production and supply improvements for both domestic and regional fresh produce markets will be covered. HortInvest has an Investment and Innovation Fund (IIF) through which it can support business cases and innovation projects led by companies and cooperatives. Support is provided in the form of co-investment, meaning that companies and cooperatives have to provide at least 50% of the budget for proposed activities themselves.
The IIF has a total budget of five million euro, which is split in two million euro that is available for domestic and regional value chain co-investments and three million euro for long distance export value chain co-investments. The project is led by SNV, while other project partners are IDH, Agriterra, Holland Greentech, and Wageningen UR.
As the IIF is an important way for HortInvest to realise its project objectives and at the same time there are many companies, cooperatives, and supporting organisations that would like to receive support from the IIF, a fair selection procedure is required. In order to select the right business case and innovation fund proposals to support from the IIF, HortInvest wants to apply proper internal procedures but also involve external experts in order to guarantee objective review of proposals that are nominated for co-funding support.
As the HortInvest team advises the PMC to approve or reject concept notes and full proposals, the project would like to pursue the services of an experienced person or organisation who could serve as an independent external reviewer to also advise the PMC. The external reviewer advice and feedback is to help the HortInvest team and PMC to better understand the investment needs and challenges of companies and cooperatives.
3. Objectives of the assignment
HortInvest seeks the services of one person, who is either part of an organisations or is working as an independent consultant. During each IIF window, the external reviewer is expected to support HortInvest by:
· Studying concept notes that the HortInvest team would like to propose to the PMC as candidates to develop a full proposal for co-funding from the HortInvest IIF and formulation of expert feedback
· Providing expert feedback on the relevant concept notes and providing a strategic advice on whether or not to ask the concept note applicant to develop a full proposal. A meeting with representatives of the HortInvest team will be organised to discuss this feedback and advice. Final feedback and advice from the external reviewer will be used in a meeting of the PMC, who will make a decision on whether or not to request a full proposal to be developed by the company or cooperative that developed the concept note.
· Studying the full proposals for IIF co-funding that the HortInvest team receives and formulation of expert feedback
· Providing expert feedback on the full proposals received and providing a strategic advice on whether or not to approve them for co-investment from the IIF. A meeting with representatives of the HortInvest team will be organised to discuss this feedback and advice. Final feedback and advice from the external reviewer will be used in a meeting of the PMC, who will make a decision on whether or not to approve co-investment from the IIF.
While it is uncertain how many IIF funding windows exactly will be opened by HortInvest, it is expected that there will be at least three. For each window, the external reviewer should be able to complete the objectives within four days. (Two days at the concept note stage and two days at the full proposal stage). The timing of the IIF windows is also not known at this stage. The services of the external reviewer will be required in November 2018 to review full proposals. It is expected that there will be at least one window planned in 2019. All the funding from the IIF will have to be exhausted by the end of the project by the end of 2021.
In addition to the objectives described above, the external reviewer may also take a day to make him/herself acquainted with the HortInvest project objectives and approach. He/she may occasionally also be invited to HortInvest meetings, events, and field trips to get a better understanding of the progress and priorities of the project. The external reviewer is expected to make her/himself available for such HortInvest meetings, events, and field trips when possible.
The consultant is expected to deliver at least the following deliverables per each funding window.
· Expert feedback on concept notes presented to the external reviewer by the HortInvest team and a startegic advice on whether or not to ask the company/cooperative that submitted the concept note to develop a full proposal for co-investment from the HortInvest IIF
· Active participation in a discussion with representatives of the HortInvest team of the mentioned concept note feedback and advice
· Expert feedback on full proposals presented to the external reviewer by the HortInvest team and a strategic advice on whether or not to approve proposals for co-investment from the HortInvest IIF
· Active participation in a discussion with representatives of the HortInvest team of the mentioned full proposal feedback and advice
5. Qualifications of consultant
To successfully complete the described assignment, the external reviewer should have the following qualifications:
· Is a professional with over 10 years working experience in the agriculture sector, particularly in business and value chain/project development in Africa
· Has a Master’s degree in business administration, (agriculture) economics, development, or a related field
· Has technical know-how and a good understanding of agronomy, quality assurance, and logistics are required, while working experience in fund management is an advantage
· Is experienced in reviewing and evaluating project applications, including interpretation of budgets
· Has been actively involved in the development and finalisation of partnerships for development that included the private sector
· Has an up to date understanding of realities in local/regional and international market requirements in fruit and vegetable value chains, particularly in Rwanda
· Strong background in working with agribusinesses and farmers in a Public-Private Partnership format.
· Has a flexible working attitude
· Applies structured work methods
· Has the ability to review and evaluate project applications and is able to translate knowledge and experience into feedback and advice that can be used by other professionals
· Has strong communication skills
· Is able to work independently and in a team
· Is fluent in English (spoken and written)
· Will be available in the second half of November 2018 to support HortInvest for three working days.
3. Proposal evaluation
A two-stage procedure shall be adopted in evaluating the proposals. The technical evaluation shall be carried out first, followed by the financial evaluation. The technical evaluation has 60% and financial proposal 40% weights. Below is a description of the expectations within the evaluation items and the maximum score per item.
- · Organization’s Experience
A brief of past relevant experience indicating scope, geographic coverage, staff involved, budget, and client (name and contacts). Maximum score: 10
- · Understanding of TOR and Proposed Approach
Organizations perspective of what the assignment entails and the key considerations that should be made to implement it successfully. Maximum score: 10
- · Methodology & Work-plan
Clear sequencing of activities, staff role distribution and time planning. Maximum score: 20
- · Qualification & Experience of Staff
CV’s for key staff indicating their academic qualification and relevant experience summary.
Maximum score: 20
- · Financial Costs
A breakdown of costs detailing proposed staff days, daily rates, transport costs, taxes plus withholding tax and other direct costs related to the assignment in Rwandan Francs. Maximum score: 40
Work Pattern (Full Time or Part Time): Part Time
Contract Duration : Consultancy contract Between November 2018 and December 2020
Expected start date: As soon as Possible
How to apply?
SNV is therefore seeking for technical and financial proposal from competent consultancy firm /consultant to perform the described assignment . The technical proposal should contain the bidder's experience, comments on TOR, work plan, staff composition and summary of curriculum vitae for proposed professional staff. The financial proposal should include the breakdown of the staff time and daily rates as well as direct costs and taxes associated with the assignment.
Deadline: November 9th , 2018.
N.B: Only shortlisted candidates/firms will be contacted