SGS is the world's leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity. With more than 99,250 employees, SGS operates a network of over 2,700 offices and laboratories around the world.

• Responsible for overseeing the payroll processing and benefits administration functions with the following key responsibilities: 

• Planning, organizing and coordinating payroll and benefits administration functions 

• Provide assistance to the Compensation, Benefits and Compliance Manager on processing personnel movements, processing of annual salary increase and annual incentive program and other management reports , regional and global reporting requirements. 

• Training, supervising and evaluating the performance of assigned staff 

• Monitoring activities of payroll process and employee benefits services  

• Ensuring that all concerns of the employees are addressed accurately and timely by the team 

• Communicating with the providers on the requirements and issues and ensure compliance on the set SLAs.  

• Responsible in ensuring that the  required monthly accruals are prepared correctly and timely  in support to the monthly closing of Finance  

• Ensuring compliance with the laws of regulations of government agencies 

• Policy Development  

• Ensure efficient processing of final pay including coordination with the relevant teams involved in processing of clearances following the required 30-day rule of DOLE in releasing the final pay to the resigned employee 

• Collaborates with Finance to ensure smooth and timely submission of needed monthly accruals and extraction of personnel costs as requested 

• Responsible in timely submission of plantilla every payroll period and all advise for changes in cost allocation is confirmed to be updated in the appropriate period 

• Monitor timely remittance of government contributions and ensure that all related receipts are received thru Octans  

• Monitor and provide performance of the 3rd party payroll provider following the agreed processes and set timelines 

• Keep abreast with the latest government rulings eg tax and DOLE laws  and ensure its compliance 

• Ensure that required management reports, schedules and cost/variance  analysis are provided based on the agreed timelines and set by the requester including requests by auditors eg statutory financial audit, DOLE inspection audit , internal quality audit , corporate internal audit and CS reporting 

• Maintain the integrity and confidentiality of payroll records, and salary information 

• Ensure that all payroll records and other payroll supporting documents are kept in-tact either in soft or hard copies 

• Conduct shine orientation to new hires and newly regularized employees and refresher orientation for an update 

• Responsible in ensuring that all requests or queries of employees are responded and resolved based on the set KPI /timelines 

• Serve as a focal point on internal and external audit and ensure that all required audit requirements are delivered  

• Ensure that  reconciliation of employee and payroll data against all HRIS systems is done regularly and timely 

• Write and update policies related to payroll and benefits  

• Benefits 

• Oversee the administration of benefits as follows  and other employee services 

• Company Uniform 

• Annual Physical Examination 

• Annual Random Drug Testing 

• Annual vaccination programs (Flu, Cervical) 

• Service Awards 

• nsure that all mandatory benefits by the government are processed correctly and timely 

• Abreast with the latest government rulings related to payroll and benefits. 

• Perform other related duties as required and assigned by Compensation, Benefits and Compliance Manager and HR Country Director 

• Complies with the Quality, Health and Safety, Environment and Energy (QHSEE) policies and supporting objectives 

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• Graduate of either BS Computer Science, BS Psychology, or any Science or Business course 

• With minimum of 5 years experience on a managerial capacity , managing benefits and focused on payroll  

• Knowledge in payroll processing and implementation of employee benefits policies and its guidelines 

• Must have an extensive knowledge on the Philippine Labor Code and its implementing guidelines ; BIR ruling on withholding tax on compensation 

• Maintain a high level of confidentiality 

• Detail-oriented , demonstrated strength in regulatory compliance . 

• Has strong sense or urgency and sound judgement 

• Has initiative and resourcefulness in meeting objectives 

• Ability to effectively interact with all levels of organization 

• Knowledgeable  in MS Office particularly in Word, Excel and Outlook Express 

• Excellent listening, creative thinking and interpersonal skills, including the demonstrated ability to establish and maintain relationships and build influence with people internally and externally 

• Manages and executes projects, budgets and proposals, timelines and creative design to increase employee engagement and to sustain the employee culture. 

• Excellent listening, creative thinking and interpersonal skills, including the demonstrated ability to establish and maintain relationships and build influence with people internally and externally 

• Fluent in English and local language