SGS Mozambique, Ltd. affiliate of SGS (Société Générale de Surveillance, SA), World’s Leading Testing, Inspection and Certification company, recognized as the global benchmark for sustainability, quality and integrity. With more than 98.000 employees and 2.650 offices and laboratories around the world. Operate in all Mozambique provinces, since 1962, with 3 regional offices in Maputo, Beira and Nacala is looking for Administrative and Finance Supervisor, based in Beira city, reporting to Financial and Administrative Manager, under the below terms of reference.

1.MAIN PURPOSE OF THE JOB

The main purpose of this position is to support decision-making by managers at various levels by generating and providing information on the financial execution of the sectors;and perform any other reasonable tasks as assigned by direct line manager with strictly private and confidential behavior and full adherence to the local legislation and group policies and procedures.

2. KEY RESPONSABILITIES

• Provide a comprehensive secretarial and administration service to the Financial and Administrative Manager.
• Develop, maintain and review administration and financial systems to achieve maximum efficiency.
• Maintain and organize the Administrative and accountant diary, filing system and all other relevant areas as necessary.
• Review and classify the expenses incurred and carry out their accounting processing.
• Safeguarding the need for the preparation of financial reports and archiving of documents.
• Carry out the regular reconciliation of accounts, ensuring clear control of advances of funds for travel and other purposes authorized by the institution.
• To responds to financial and Administrative and other stakeholder queries in a timely and professional manner, both orally and in writing.
• Issue of Expense Claims.
• Provide support in the control of the material of the operational sectors (acquisition and distribution).
• Control of daily vehicle inspections including mileage and scheduled dates for vehicle legal inspection.
• Control of keys and stamps in use in offices and the Bursar.
  Ensure the deposit of industrial waste in the authorized landfill.
• Payment of Petty Cash with the authorization of the Branch Manager (Meticals and ZAR).
• To maintain the complaints file and ensure all complaints are responded to within target timescales. 

    2.1 Key Criteria of judge

• Follow-ups of the actions well addressed within the timeline.
• Confidentiality.

    2.2. Key Relationships

• SGS Leadership.
• Management Team Members.
• All Staff members.
• Other key Stakeholders.

3. OPEARIONAL INTEGRITY

• Adopt safe behavior at all times, exercising due regard for the health and safety of SGS employees, in accordance with SGS policies and procedures.
• Comply at all times with SGS's Code of Integrity and Professional Conduct.
• Ensuring that team members comply with relevant procedures and work instructions.
• Comply all times with requirements of ISO requirements (9001, 14001 and 45001).
• Investigate incidents and prepare relevant reports.
• Participate in safety talks/discussions with team members.
• Ensure that all waste produced by SGS is disposed of in an environmentally sustainable manner.
• Optimize resources in order to protect the environment.

4. QUALIFICATIONS

     4.1. Education

• Degree in Administration, Accounting, Finance or Auditing or others related areas.
• Accountant Certifications is advantage.                          

     4.2. Experience

• At least 3 years work experience in similar position.

      4.3. Compentencies

• Systematic with strong work organization capability.
• Strong negotiation and communication skills.
• Ability to establish and maintain relationships.
• Good Verbal & Written skills and the ability to communicate at all levels.
• Good interpersonal skills.
• Flexible, self-motivated, and enthusiastic.
• Excellent planning and organizational skills.
• Excellent administration skills including filing and maintaining records.
• Able to work effectively with minimal management guidance/supervision.
• Personal commitment to achieving high performance within the workplace.
• Ability to work under pressure and meet targets and deadlines.
• Good problem-solving ability.
• Proficiency in Portuguese and English (read, steak, and write).
• Excellent computer literacy skills (Word, Excel, Power Point & Outlook).

https://www.sgs.com