SGS Moçambique, Lda affiliate of SGS (Société Générale de Surveillance, SA), World’s Leading Testing, Inspection and Certification company, recognized as the global benchmark for sustainability, quality and integrity. With more than 98.000 employees and 2.650 offices and laboratories around the world. Operate in all Mozambique provinces, since 1962, with 3 regional offices in Maputo, Beira and Nacala is looking for SGS Mozambique Lda and SGS MCNet Mozambique Lda Managing Director Personal Assistant, (MD PA) based in Maputo city, under the below terms of reference.

1.MAIN PURPOSE OF THE JOB

The main purpose of this position is to maintain solid and professional administrative assistance to SGS Mozambique and SGS MCNet Managing Director (MD) by providing an effective and efficient support. The incumbent of this role should make sure that all MD administrative matters are well managed. Interacting closely with management team members and perform any other reasonable tasks as assigned by direct line manager with strictly private and confidential behavior and full adherence to the local legislation and group policies and procedures.

2. KEY RESPONSABILITIES

• Provide a comprehensive secretarial and administration service to the MD.
• Develop, maintain and review administration systems to achieve maximum efficiency.
• Maintain and organize the MD diary, filing system and all other relevant areas as necessary.
• support the MD in his projects, proposals, bids, etc. through research, consultation, team-management.
• Draft speeches, articles, briefings, and project proposals as requested by the MD.
• Facilitate meetings, schedule debriefing meetings so follow up action can be implemented. Also, by arranging, refreshments, seating, and taking minutes.   
• To responds to MD and other stakeholder queries in a timely and professional manner, both orally and in writing.
• To co-ordinate all MD and senior management members travel arrangements
• To compile MD papers and ensure they are sent in good time for meetings.  To circulate reports, minutes, and agendas for management team meetings.
• To be responsible for receiving enquiries and providing an effective referral service to all MD contacts.
• To maintain the complaints file and ensure all complaints are responded to within target timescales. 
• To maintain and continuously keep up to date all MD mailing lists.
• To ensure the effective management and update of all relevant databases.
• To liaise positively and professionally with colleagues and visitors.
• To be amiable, professional, and approachable at all the time.
• To perform any other duties commensurate with the accountabilities of the post.   

    2.1 Key Criteria of judge

• MD agenda well managed.
• Follow-ups of the actions well addressed within the timeline.
• Confidentiality.

    2.2. Key Relationships

• SGS Leadership.
• Management Team Members.
• All Staff members.
• Other key Stakeholders.

3. OPEARIONAL INTEGRITY

• Adopt safe behavior at all times, exercising due regard for the health and safety of SGS employees, in accordance with SGS policies and procedures.
• Comply at all times with SGS's Code of Integrity and Professional Conduct.
• Ensuring that team members comply with relevant procedures and work instructions.
• Comply all times with requirements of ISO requirements (9001, 14001 and 45001).
• Investigate incidents and prepare relevant reports.
• Participate in safety talks/discussions with team members.
• Ensure that all waste produced by SGS is disposed of in an environmentally sustainable manner.
• Optimize resources in order to protect the environment.

4. QUALIFICATIONS

     4.1. Education

• Degree in Secretarial or Administration.
• Other relevant areas.                            

     4.2. Experience

• At least 3 years work experience in similar position.

      4.3. Experience

• Systematic with strong work organization capability.
• Strong negotiation and communication skills.
• Ability to establish and maintain relationships.
• Good Verbal & Written skills and the ability to communicate at all levels.
• Good interpersonal skills.
• Flexible, self-motivated, and enthusiastic.
• Excellent planning and organizational skills.
• Excellent administration skills including filing and maintaining records.
• Able to work effectively with minimal management guidance/supervision.
• Personal commitment to achieving high performance within the workplace.
• Ability to work under pressure and meet targets and deadlines.
• Good problem-solving ability.
• Proficiency in Portuguese and English (read, steak, and write).
• Excellent computer literacy skills (Word, Excel, Power Point & Outlook).

https://www.sgs.com