SGS is the world’s leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity. With more than 99,600 employees, SGS operates a network of over 2,600 offices and laboratories around the world.

Primary Responsibilities:

The main purpose of this position is to provide an effective and efficient administrative function to the Human Resource Department.

Specific Responsibilities: 

• Assisting in the maintenance and updating of Organizational Structures and Job Descriptions 
• Assist with coordination of Local and Global HR Projects/Initiatives as when required 
• Assist with capturing / maintaining data of Local and Global HR Projects/Initiatives
• Assist the Human Resource Business Partner in terms of all audits done in the HR Department
• Assistance with Internal HR Audits (HR & Payroll Division on systems and personnel files)
• Assist Human Resource Business Partner with all admin requirements. 
• Assistance with managing, maintenance and updating of all personnel files.
• Update and maintain Payspace – e.g., electronic filing and contract renewals. 
• Capturing of new engagements, promotions, transfers, and terminations on Payspace  
• Updating any other changes on the payroll system e.g., banking details
• Assistance with reviewing and updating of all HR documentation for example, engagement pack and contracts of employment.
• Maintenance of electronic filing system on HR Sharepoint
• Maintain quality, efficiency, and confidentiality of service within the HR function.
• Adhere to all quality and safety requirements of the SGS management system.
• Perform any other reasonable tasks as assigned by direct line manager.
• Ad hoc admin requirements within the HR department
• Comply and promote, at all times, the SGS Code of Integrity and Professional
• Conduct to preserve and enhance SGS reputation as a socially responsible company.

• Minimum academic qualification: Grade 12
• HR qualification advantageous

Required Experience

• Minimum 2-year experience in administration

Required Skills

• Good communication and interpersonal skills
• Service delivery culture
• Well-developed administrative, problem solving, planning and organizational skills
• Hands-on and practical approach with attention to detail
• Ability to work under pressure.
• Self-motivated and high level of initiative
• Excellent computer literacy (Word, Excel, Power Point & Outlook)
• Proficiency in English (Read, Speak, Write)
• Knowledge of process flow within a professional environment