SGS is the world’s leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity. With more than 89,000 employees, SGS operates a network of over 2,600 offices and laboratories around the world.

SGS Matrolab is seeking to fulfil a key role in the Gauteng Boksburg Civil Engineering Laboratories. The role requires the incumbent to Perform business administrative duties to provide assistance to Industrial management, operations, technical staff and customers. 

The ideal candidate for this position will be a person that is disciplined and treat colleagues and management with respect, deadline & revenue driven and possessing enough energy and passion to maintain good staff relationships. A successful career in delivering performance against agreed strategic objectives and ultimately ensuring that all quality and testing methods are observed, and any deviation is reported without delay.

Administration

• CRS coordination – coordination of inspection and testing activities.  
• Business Procurement Administration
• Ensure Preferred Suppliers are used 
• Purchase Requests 
• Receiving of services/goods 
• Order follow up 
• Supplier performance feedback 
• Business Support 
• Apply Procurement policies and procedure 
• Petty Cash to be done inline with SGS procedures and submitted timeously. 
• Liaison with customers via telephone or email. 
• Ensure all messages are conveyed to relevant people.  
• Adhoc administration duties required by the line manager.  
• Travel arrangements for manager / Technicians etc.  
• Filing and maintenance of filing system.

Finance (If Required)

• Request new customer accounts be opened. 
• Raise and follow-up on Purchase Orders. 
• Arrange and follow-up payment for CBD or COD suppliers. 
• Providing instructions to Finance for invoicing.  
• Feeding information to Finance as and when required.  
• Ensure accurate and timeous frontloading, if and when required.  
• Process and submit claims as per company procedure within deadlines. 

Sample handling and distribution of results 

• Ensure prompt and efficient handling of samples as trained and per applicable procedure. 
• Attend to all operational matters related to work in progress at sample reception and new instructions received from customers / line Manager. 
• Preparation of test reports, emailing of results to customers, manual and electronic filing of job and / or test report.

Quality & Health & Safety System 

• Adhere to all quality and safety requirements of the SGS management system. 
• Actively participate in safety related activities. 
• Always wear appropriate protective clothing. 
• Adhere to all relevant HSE procedures and protocols. 
• Keep workplace and equipment neat and tidy. 
• Report deviations and communicate instructions to improve and maintain the quality system. 
• Provide SHE administrative and other duties if appointed. 

HR Support Function 

• Prepare and submit timesheet within the required timeframe. 
• Provide support in terms of recruitment and ensuring complete documents and files reach the HR department before the payroll deadline. 
• Feed information to HRBP in terms of disciplinary issues in a timeous manner.  
• Prepare and submit timesheets timeously. 
• Process leave records, if assigned as leave impersonator.

General

• Perform any reasonable tasks as assigned by direct line manager.

• Education :  Grade 12
• Language :   High proficiency in English (Read, write, speak)
                         Proficiency in local vernacular would be advantageous (Read, write, speak) 
• Experience : 4 Years Relevant Experience
• Competencies :
  • Excellent computer literacy in Word, Excel, Outlook, PowerPoint 
  • Knowledge of quality management systems 
  • 5 years administration experience 
  • Knowledge of process flow within a professional environment 
  • Attention to detail and accuracy. 
  • To operate under minimum supervision 
  • Excellent interpersonal skills towards colleagues, customers and suppliers. 
  • Excellent communication skills.  
  • Well organized and able to plan.  
  • High level of initiative and self-motivation.  

Full time fixed term position that will be considered to become permanent. Competitive salary, training and development, internal promotions, travel and responsibilities, from time to time.  SGS also offers a competitive and attractive benefits package.