SGS is the world's leading inspection, verification, testing, and certification company. SGS is recognized as the global benchmark for quality and integrity. With more than 94,000 employees SGS operates a network of over 2,600 offices and laboratories around the world. 

Summary

The Operations Support Coordinator will perform invoicing, accounts payable (including the resolution of bad debts), and data reporting functions for various projects in a timely manner.  The person in this role will also assist with the development, maintenance, and distribution of documents—such as standard operating procedures (SOPs), best practices, and templates—using a shared drive or a SharePoint site. They will adhere to all customer-specific requests with regard to reporting and invoicing. The successful candidate will help create and distribute internal, monthly status reports. 

Job Functions

• Process all financial and accounting transactions (AP/AR/Billing/Collections/Credit Cards) to established standards and completed within targeted deadlines

• Make administrative purchases for recurring lab and office supplies and maintain purchasing and inventory files

• Support payroll via Kronos timekeeping

• Ensures outstanding account balances

• Ensures compliance with all internal controls

• Answer telephone, screen and direct calls in a timely and polite manner

• Create reports required by management

• Greet applicants, new hires, maintenance and visitors and direct to the correct destination

• Receive, sort and distribute mail

• Ensures outstanding account balances

• Ensures compliance with all internal controls

• Answer telephone, screen and direct calls in a timely and polite manner

• Create reports required by management

• Greet applicants, new hires, maintenance and visitors and direct to the correct  destination

• Receive, sort and distribute mail

Reports directly to: Finance Manager

EDUCATION AND EXPERIENCE

• High school degree (required)

• Associated degree in related field (preferred)

• 1-2+ year experience in a related field

• Written and verbal communication skills necessary to cross multiple disciplines

• Experience with Microsoft Outlook, Word and Excel and comfort with business specific software

LICENSES / CERTIFICATIONS

• N/A

KNOWLEDGE / SKILLS / ABILITIES

• Language Skills:  Basic level proficiency (required)

• Mathematical Skills: Basic level proficiency (required)

• Reasoning Skills/Abilities: Basic level (required)

• Computer Skills: Basic use of Microsoft Office 365 Suite (required)

• Strong attention to detail with good organizational skills (required)

• Ability to prioritize multiple responsibilities and deadlines (required)

TRAVEL

• No travel required.

PHYSICAL DEMANDS OF THE JOB

Physical/Sensory Demands Frequency Requirements:

• Stand Occasionally

• Move or traverse Occasionally

• Sit Frequently

• Use hands Constantly

• Reach with hands and arms Occasionally

• Climb or balance None

• Stoop, kneel, crouch or crawl None

• Talk/hear Constantly

• Taste/Smell None

• Lift/carry/push or pull Occasionally

WORK CONDITIONS / EXPOSURE TO ENVIRONMENTAL CONDITIONS

Location of the Job: Brookings, SD

Environmental Conditions Requirements:

• Wet or humid (non-weather) conditions: None

• Work near moving mechanical pats:  None

• Work in high, precarious places: None

• Fumes or airborne particles: Occasionally

• Toxic or caustic chemicals: Occasionally

• Outdoor weather conditions: None

• Extreme cold (non-weather): None

• Extreme heat (non-weather): None

• Risk of electrical shock: None

• Work with explosives: None

• Risk of radiation: None

• Vibration: None

• Bio-hazard: None

Noise Level: keep the highest that applies

• Moderate noise (examples: business office with computers and printers, light traffic)

Other Physical/Work Environmental Exposures:

• None

Vision Requirement:

• No special vision requirements

Auditory Requirements:

• No special auditory requirements

SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression, genetics, status a s a protected veteran, or any other characteristics protected by law.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skills, and/or abilities required.

This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements, but a general description of the job. Nothing contained herein restricts the company's rights to assign or reassign duties and responsibilities to this job at any time.

If you are applying for a position within the United States and you have difficulty completing the on-line employment application because of a disability, please call 201-508-3149 for assistance and leave a message. You will receive a call back. Please note, this phone number is not for general employment information, but is only for individuals who are experiencing difficulty applying for a position due to a disability.