SGS is the world’s leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity. With more than 89,000 employees, SGS operates a network of over 2,600 offices and laboratories around the world.

Primary Responsibilities:

In-charge of documentation, consolidation of Quality, Health, Safety, Environment, Energy and carrying out routine clerical support to Safety and Audit (S&A) Team.

Specific Responsibilities

• Assist S&A Auditors with administrative duties such as updating, filing and transferring of received information into standard reporting / approved documentation formats. Examples are listed but not limited to:
  • Training Database /safe talk, tech – talk, eco-mmunicate, and other training records to account training hours and monitor training compliance.
  • Monthly QHSSE Performance report
  • Consolidation of audit report into database.
  • Other related compliance to OI and NMS reporting.
• Follow up / track level of accomplishment of action items derived from agreed action plan between Fuel Marking Team.
• Assist in the creation and revision of the training presentation material.
• Assist in extraction and monitoring of the Crystal Report (Non-Conformity, Incident Report, Hazard Report) for FM Analytics.
• Assist in updating of Crystal Risk Assessment
• Assist in monitoring compliance to KPI based on established goals and objective of Fuel Marking Program.
• Prepare minutes of the meeting for the S&A and FM monthly coordination meeting and assist on periodic follow up.
• Maintain coordination with document controller and manage the central documentation of Safety and Audit Team and other QHSEE related documentation.
• Responsible in coordination of Flights and Hotel management for the Safety and Audit Team.
• Ensure that the Purchase Requests (PRs) of Safety and Audit Team are lodged in IProc and other administrative tasks related to GBS-Finance.
• Included in these PR tasks are the lodging in IProc the following:
  • PPE’s
  • Vehicle Request and Hotel Bookings
  • Any other supply that is within the jurisdiction and use of Safety and Audit Team.
• Coordinate with the procurement service regarding the needs and requests of their respective Regional Operations.
• Ensure that the delivered supplies or requests are complete and accounted for. With proper documentation and monitoring.
• Ensure the proper follow up and monitoring of suppliers regarding timeliness of deliveries.
• Will be responsible with coordinating with GBS-Finance regarding supplier payments in case of any delays.
• Performs other related duties as may be assigned either in support of departmental goal or for his/her personal or professional training, education or development as programmed by his/her immediate superior.

• Education: College graduate (preferably of any administrative course).
• Certification in any Safety and Quality Training is an advantage (Internal or External)
• Reporting to Makati and Work From Home (Hybrud)