Office Manager

  • Victoria Island, Lagos
  • Full-time

Company Description

Our client, due to expansion is seeking a competent Office Manager.

Job Description

The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety; develop intra-office communication protocols, streamline administrative procedures, inventory control, office staff supervision and task delegation.

Job Duties

·  Schedule meetings and appointments

·  Organize the office layout and order stationery and equipment

·  Maintain the office condition and arrange necessary repairs

·  Partner with HR to update and maintain office policies as necessary

·  Organize office operations and procedures

·  Coordinate with IT department on all office equipment

·  Ensure that all items are invoiced and paid on time

·  Manage contract and price negotiations with office vendors, service providers and office lease

·  Manage office G&A budget, ensure accurate and timely reporting

·  Provide general support to visitors

·  Assist in the onboarding process for new hires

·  Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)

·  Liaise with facility management vendors, including cleaning, catering and security services

·  Plan in-house or off-site activities, like celebrations and conferences

Qualifications

  • Interested candidates must possess HND/BSC in Secretarial Studies, Office/ HR Management and other related fields.
  • Must possess 1-2 years’ experience as an Office Manager, Front Office Manager or Administrative Assistant
  • Knowledge of office administrator responsibilities, systems and procedures
  • Proficiency in MS Office (MS Excel, MS Word and MS Outlook, in particular)
  • Hands on experience with office machines (e.g. fax machines and printers)
  • Familiarity with email scheduling tools, like Email Scheduler
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvement

Additional Information

 

  • Sound communication skill
  • Analysis and Assessment
  • Problem Solving
  • Decision Making
  • Planning and Organization
  • Time Management
  • Attention to Detail
  • Initiative
  • Integrity
  • Adaptability
  • Teamwork
  • Budgeting

Preferably female candidates

Salary: N60000