Executive Producer Coordinator

  • Montreal, QC, Canada
  • Full-time
  • Department: Production
  • City: Montreal
  • Specialty: Production

Company Description

Rodeo FX is a full-service, award-winning visual effects studio with teams in Montreal, Quebec City, Los Angeles, and Munich. We work on acclaimed films, groundbreaking series and unforgettable ads.

As an artist-founded and artist-run studio, our mission is to give talented artists the freedom and resources they need to deliver quality work and to thrive in a fun and creative environment.

Job Description

Rodeo is looking for an avid coordinator to support our team of Executive Producers. We are looking for a strong multi-tasker who thrives in a fast-paced environment.

Responsibilities

  • Assist Executive Producers in the management of administrative tasks related to projects in the bidding stage; 
  • Create and maintain electronic files and folders and the preparation of bid documents to send to clients;
  • Accurately maintain the company’s internal database with information related to projects in bidding or awarded stage (documenting the project timeline, import bids, etc.);
  • Maintain and update project details from targeted projects with information from the client, IMDB, and other sources;
  • Assist in the preparation of client meetings and the production of marketing material (demo reels);
  • Provide support for the coordination of projects until they are taken over by a production team.

Qualifications

  • Minimum of one year of relevant administrative experience;
  • Advanced technical knowledge of the Microsoft and Google Suite;
  • Knowledge of Excel VBA and/or Google Apps script is preferred;
  • Exceptional organizational skills and ability to manage multiple responsibilities according to priorities;
  • Strong listening skills; 
  • Ability to manage stress and tight deadlines;
  • Ability to work with minimal supervision;
  • Discretion and professionalism;
  • Outstanding oral and written communication skills (including spelling, revision, proofreading, punctuation and grammar);
  • Bilingualism (French and English).

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