Office Assistant

  • Full-time

Job Description

 ABOUT THE JOB :


The Office Assistant performs administrative tasks that require good computer skills, data entry, and customer service. If you are looking for great experience to work with a company that will train in different areas and offers variety in your position, this is a great opportunity for you!

MAJOR FUNCTIONS AND RESPONSIBILITIES:

  • Provide a full range of administrative support for Education Minnesota’s Public Affairs Programs.
  • Review, prepare, maintain records, code billings and obtain appropriate signatures for: expenses, workshops, and various committee and projects.
  • Provide back-up support to other Public Affairs Office Professional staff as directed.
  • Schedule appointments, maintain calendars, note important dates, route correspondence and maintain follow-ups.
  • Coordinate and schedule meetings and workshops with members and staff; including but not limited to arranging for hotel contracts, sending meeting notices, room arrangements, catering, preparation of materials, transcribing meeting notes, and all follow-up.
  • Produce flyers, newsletters and other publications as directed, including web based production and editing.
  • Maintain a highly organized filing system for tracking political expenditures.
  • Answer phones and initiate appropriate follow-up.
  • Assist with overall organization and day-to-day functions of the department.
  • Maintain and handle facsimile and copying needs of the department.
  • Update information in various record-keeping systems.
  • Participate in projects, duties, and other administrative tasks assigned by management.
  • Perform other duties as assigned.


REQUIRED KNOWLEDGE, SKILLS & ABILITIES:

  • One (1) or moreyear’s proficiency at an intermediate level in MS Office Applications with emphasis on Access, Excel, Word, PowerPoint and Outlook. 
  • Record keeping and bookkeeping skills.
  • Accurate typing, transcribing and computer skills.
  • Desktop publishing.
  • Good public relations, communications, telephone and personal skills.
  • Excellent spelling and grammar skills.
  • Understand and effectively carry out complex verbal and written directions.
  • Work well under pressure, able to handle multiple tasks and meet strict deadlines.
  • Problem-solve and work independently.
  • Good planning and organization skills; ability to prioritize work assignments and be punctual.
  • Must be able to lift up to 40 pounds.

  





Qualifications



MINIMUM QUALIFICATIONS:

  • HS diploma or GED.
  • One (1) year administrative support experience
  • Proficiency in MS Office Suite of products (Outlook, Excel, Word, Access, Publisher, PowerPoint)



Additional Information

The pace of change in health care, from funding, to reimbursement, to technology, to regulatory demands, to market forces, has increased dramatically. Now, even the strengths we’ve nurtured over the years our system will no longer be enough over the long term. Yes, we’ve shaped financial, structural and talent resources that allow us to react nimbly. But the speed of these transitions, and the high stakes for health care in our service areas, mean that even a fast reaction may not be fast enough.

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