Supporting millions of Aussies since 1988 with low fees and competitive long-term performance. Profits back to members, not shareholders

Closing date: 23rd June 2023

About Us

Established in 1988, Rest is one of Australia’s largest profit-to-member superannuation funds.

We support more than 1.9 million members, with around $70 billion of funds under management and are recognised as a responsible investment leader*. We believe when members understand and engage with their super, they’re more likely to get a better retirement outcome.

Everything we do at Rest is underpinned by our values and behaviours, we want to Be Daring, Keep it Simple, Take Action and Have Grit. To put it simply we want our people to thrive and love the work they do.

About the Job

The Personal Assistant is responsible for supporting and assisting the GM, Investment Services and Transformation, Rest Investments Transformation teams and will work within the broader Investment support team across the Investments function.

The Rest Investment Services and Transformation team is approximately 40 people within Rest Investments function (approximately 140 people) across Sydney and Melbourne offices. This role will work collaboratively with Rest Administration support teams.

Key Accountabilities/Responsibilities

Administration/Team Support

• Manage calendar for GM, Investment Services and Transformation
• Support GM with preparation of papers, reports, spreadsheets, briefing packs and various documentation
• Manage IS&T team and project meetings including scheduling, booking rooms, setting up agenda, minute taking, organising catering, booking travel and distribution of documents and minutes
• Manage onboarding and offboarding process for team
• Support people and culture activities for IS&T – leave tracker, team engagement, culture surveys
• Process invoices and credit card expenses and where applicable, assist in budget tracking
• Assist team events e.g. business planning, staff drinks and strategy days for COO group and wider Investments team
• Support team with compliance and risk deliverables
• Work with Investment Support team to maintain, improve and/or standardise systems, processes, and procedures

Project Support

• Provide project support and co-ordination of high-profile investment team projects and deliverables
• Develop and assist with preparation of presentation materials and briefs
• Prepare meeting materials, agendas, take meeting notes and track actions
• Circulation of reminders of outstanding action items, project reports and documentation to the relevant parties and individuals in a timely manner allowing for adherence to deadlines.
• Process project administration tasks eg Invoices

About You:

Qualifications

• Proficient use of all Microsoft Office applications, particularly in Word and Outlook
• Diploma, or equivalent professional experience

Required experience, understanding or credentials including:

• Have previously worked as a team assistant or office manager role.
• Preferably has experience in a financial services project environment.
• Excellent time management skills and ability to manage competing demands under pressure.
• Exceptional communication skills, both written and verbal.
• Demonstrated ability to effectively plan, prioritise and organise.
• Agile and adaptable; able to operate in fast paced environment and adjust to changing priorities.
• Strong attention to detail.
• Microsoft Office skills including Teams, One Note, Excel and PowerPoint.
• Capable numeracy skills including ability to work with financial budgets and forecasts.
• Self-motivated, responsible, trustworthy and committed.
• High degree of confidentiality and interpersonal sensitivity.
• Stakeholder management.
• Internal and external customer focus.
• Comfortable and effective in dealing with a broad range of people.
• Commercial awareness
• An interest in financial analysis and investing
• A positive and enthusiastic attitude

Benefits

Our benefits have been designed so you can tailor your experience with us and include:

• Personal and professional development opportunities 
• Flexible, hybrid working – work to suit your lifestyle (must be based in Australia) 
• Purchase leave scheme and gender neutral 16 weeks paid parental leave 
• Super Contribution Continuation for 12 Months of parental leave 
• Meeting free breaks (Rest Stops) 
• Income Protection Insurance 
• Rest Excellence awards (peer recognition awards based on Rest’s values and behaviours) 

If you share our values, believe you can help make a difference for our members and want to be part of a leading superannuation fund with a Super culture, please click Apply Now.

Rest is committed to creating a flexible work environment and culture that embraces diversity, equity, and inclusion - where people feel welcome, safe to be themselves and inspired to do their best.

We value the different backgrounds, lived experiences and abilities our diverse team brings. We welcome and encourage applications from candidates of all ages, cultural backgrounds, faiths, gender identities, sexual orientations and thinking styles. This includes people with disability, neurodiverse individuals, Aboriginal & Torres Strait Islander peoples and those with disrupted work history due to career or other breaks.

Please note only people with the right to work in Australia will be considered.

*Funds under management as at 31 December 2022. Rest is recognised as a Responsible Investment Leader by the Responsible Investment Association Australia (RIAA) in its Responsible Investment Benchmark Report 2022.

Rest will review applications prior to the closing date and may close the role earlier