Remember Us Urban Scouts is a youth development organization that is based in Columbus, Ohio. We serve as a bicycle club for youth to gain exposure and development in career fields these youth normally have no access to. Our mission is to serve as a resource and service hub for youth and their families. Our vision is to holistically change the environments our youth live in while providing them with the necessary tools and resources to be that change. We aim to help our youth build generational wealth while breaking generational chains. We successfully launched two pilot programs during the COVID-19 pandemic in 2020. We graduated 45 youth between the ages of 14- 18 years old paying out $60,000 in wages and stipends. Our youth go through Social-Emotional Learning, financial literacy, personal and career development while being assisted with their schoolwork.

Job brief

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing our company’s general administrative activities.

What does an Administrative Assistant do?

Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity with our industry, we’d like to meet you.

Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order, pick-up, and deliver office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Assist in managing Urban Scouts Landscaping operations and calendar
• Ordering and picking up food

Requirements

• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

All your information will be kept confidential according to EEO guidelines.