Refinery29, the largest independent fashion and style website in the United States, delivers nonstop inspiration for smart, stylish and creative women everywhere.  For three years running, Refinery29 has been featured in Inc. Magazine’s Top 500 fastest growing companies, and in 2013 it was rated the #1 fastest growing media company in the US.  In 2014, Refinery29 was chosen as one of Fast Company’s World's Top 10 Most Innovative Companies in Style, and won three Webby Awards including Best in Fashion & Beauty. For more information and to browse content, visit www.Refinery29.com

The Executive Assistant will support Refinery29's Editor-in-Chief and Executive Creative Director by managing the day-to-day operations, administrative tasks, and activities, completing monthly expense reports, and organizing events and special projects. This is a prime opportunity for a smart, highly driven individual with excellent initiative to gain a wealth of knowledge and experience in a fast-paced and creative environment. The Executive Assistant is a forward-thinking visionary who is able to think about the Refinery29 business as it relates to the Editor-in-Chief and the Executive Creative Director. 

*After applying here, please ONLY reach out to either Lauren Newton or Samantha Yu for inquires about this role!*

Responsibilities

• Establish productive relationships with other assistants and R29 executives to work as collaboratively as possible
• Ensure priorities are managed; daily and long-term requests are addressed
• Proactively manage both personal and professional calendars
• Manage meeting logistics including booking and prepping rooms, creating and preparing necessary materials, organizing catering, providing conference call details, taking notes, and welcoming external guests
• Manage and submit monthly expense reports
• Coordinate international and domestic travel logistics including flight itineraries, hotel rates and reservations, car services, and international phone plans in accordance with personal travel preferences 
• Conceive and organize internal events including happy hours, dinners, offsite meetings, and retreats
• Execute day-to-day administrative tasks including placing lunch orders, arranging deliveries, updating contacts, conducting research
• On occasion, provide additional support for Refinery29's Editorial and Creative leadership

• Bachelor's Degree
• 1+ years of Executive Assistant or relevant experience
• Positive, intuitive/proactive, and collaborative team player
• Must be a highly organized and solutions-driven go-getter with ability to see the big picture and pay attention to detail, handle multiple priorities at once, manage time effectively, and maintain composure in a fast paced environment
• Excellent verbal and written communication skills
• Superior judgement and discretion
• Ability to work a varied schedule, including weekends and holidays
• Proficiency in Microsoft Word, PowerPoint, Excel, Keynote, Google Calendar, Squarespace, Instagram, Twitter, Pinterest.

Refinery29 is firmly committed to providing equal employment opportunity without regard to race, color, gender, sexual orientation, age, religion, national origin, ancestry, marital or veteran status, or physical or mental disability.

Refinery29 does not accept agency resumes. Please do not forward resumes to our jobs alias, Refinery29 employees or any other company location. Refinery29 is not responsible for any fees related to unsolicited resumes.