Business Travel Coordinator

  • Chantilly, VA, USA
  • Full-time
  • Clearance: Unspecified

Company Description

At RED GATE we do everything we can to serve our clients:
Using the right technical skills, unique methodologies, best practices, and integrated technology, we help clients implement bold solutions. New approaches to emerging and evolving threats. Non-traditional ways to overcome entrenched obstacles. Advantage through opportunity. If you have a serious challenge or problem, we can help you solve it.  The below job description provides details on how this role will help to serve our clients.

Job Description

Red Gate is seeking a Business Travel Coordinator to support its Enterprise Program Management Office (EPMO). The Business Travel Coordinator is responsible for sourcing, organizing, booking, tracking, and handling travel requests for designated project staff, corporate employees, and other accompanying stakeholder persons. The travel coordinator administers all domestic and international business travel within the constraints of the company travel budget.   


Specific duties include: 


  • Support corporate as well as small group travel reservations 

  • Confirms availability and convey tentative itinerary to the respective traveler(s) for approval 

  • Confirm reservations, distributes tickets along with confirmations to the traveler 

  • Research on optimal travel alternatives 

  • Coordinate, supervise, and implement every aspect of travel arrangements for staff, executives, and other approved business traveler(s) 

  • Maintain queues to assure approvals as attained, as well as deadlines are met 

  • Resolve organization travel-related technical conflicts and issues 

  • Research and resolve all incorrect charges for all travel activities 

  • Review travel-associated invoices  and statements for accuracy plus codes for Accounts Payable 

  • Compare invoices with travel transactions to validate every charge 

  • Verify group reservation request for correctness against approved travel authorization requests 

  • Identify most suitable as well as best quality service for reasonable and contractually compliant rates 

  • Collect information from travel agents and hotel vendors 

  • Interface with Travel Agencies, Travel Booking Platforms, and other vendors to verify travel details and arrange reservations using existing flight schedule 

  • Setting up and maintaining vendor accounts 

  • Managing visa, passport, and customs situations as required 

  • Act as the primary point of contact for official local, CONUS, and OCONUS travel 

  • Reconcile corporate credit cards and travel expenses reports  


  • A Bachelor’s degree in travel, communication, or hospitality management 

  • Five years of travel management and coordination experience 

  • Two years of experience working with Government Contract (DoD experience is plus) 

  • Demonstrated experience in booking high-volume travel requests 

  • Excellent communication skills (written and verbal) and organizational skills 

  • Demonstrated ability to multi-task in a fast-paced work environment 

  • Ability to be on-call 24/7 for travel emergencies and urgent requests 

  • Exhibit extensive knowledge of policies and the Joint Federal Travel Regulation (JFTR) regarding government travel, including booking with contract fares 

Additional Information

The Red Gate Group, Ltd. is an Equal Opportunity/Affirmative Action Employer. The Red Gate Group, Ltd. considers applicants without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, or membership in any other group protected by federal, state, or local law.  EEO is the Law

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