Executive Administrative Assistant

  • Washington, DC, USA
  • Full-time
  • Department: DOJ
  • Clearance: Top Secret/SCI

Company Description

At RED GATE we do everything we can to serve our clients:
Using the right technical skills, unique methodologies, best practices, and integrated technology, we help clients implement bold solutions. New approaches to emerging and evolving threats. Non-traditional ways to overcome entrenched obstacles. Advantage through opportunity. If you have a serious challenge or problem, we can help you solve it.  The below job description provides details on how this role will help to serve our clients.

Job Description

  • Provides recommendations to facilitate and/or improve administrative processes;
  • Assists in the preparation of presentations and briefings;
  • Composes business correspondence;
  • Monitors external/internal communications and addresses communications in an expeditious manner;
  • Brings critical issues to the immediate attention of executives;
  • Coordinates meetings, establish agendas, and maintains calendars of executives;
  • Manages incoming and outgoing electronic communications (including telephone, e-mail, and fax);
  • Collects and prepares information for use in discussions/meetings, to include meetings with external stakeholders;
  • Initiates and follows up on high-level contacts of a complex nature inside and outside of the agency;
  • Develops, drafts, writes, and edits reports, briefings, proposals, and other documents in support of client requirements;
  • Interfaces with personnel to coordinate meetings; maintain logs, records, and files; provide end-user support; and perform general administrative duties;
  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics;
  • Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications;
  • Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel;
  • Welcomes guests and customers by greeting them in person or on the telephone and answering or directing inquiries;
  • Maintains customer confidence and protects operations by keeping information confidential;
  • Prepares reports by collecting and analyzing information;
  • Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions;
  • Maintains office supply inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies;
  • Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; and evaluating new equipment and techniques; and
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; and participating in professional societies.

Qualifications

Required Skills/Qualifications

  • High school diploma
  • At least 5 years of experience performing the duties and responsibilities described above in a related field
  • Excellent communications and interpersonal skills
  • Proficiency with word processing and Microsoft Office applications
  • Ability to prioritize multiple projects simultaneously
  • Ability to schedule and coordinate meetings for senior executives
  • Ability to assist in the preparation of presentations and briefings
  • Ability to coordinate communications for front office
  • U.S. citizenship

Desired Skills/Qualifications

  • Experience supporting FBI customers
  • Thorough knowledge of agency operations, policies, and procedures

Additional Information

The Red Gate Group, Ltd. is an Equal Opportunity/Affirmative Action Employer. The Red Gate Group, Ltd. considers applicants without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, or membership in any other group protected by federal, state, or local law.  EEO is the Law

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