Ravinia® is both North America’s longest-running not-for-profit music festival and its most artistically diverse. Over 100 different events by a mix of classical, rock, pop, jazz, R&B, indie, and country performers make up a typical summer season on our two open-air and two indoor stages. Each year the Chicago Symphony Orchestra is featured in six weeks of concerts, many with Chief Conductor Marin Alsop. Offstage and year-round, Ravinia’s Reach Teach Play education programs engage 75,000 children and adults—in schools with little to no music curriculum, in our Chicagoland communities, and at our 36-acre park—in our mission to make music equitably accessible to all.

During the same summer months, the Ravinia Steans Music Institute (RSMI) provides young professional classical and jazz musicians with career-advancing training and performance opportunities. RSMI offers summer residency to approximately 65 fellows during Ravinia’s summer festival season. More information about Ravinia Steans Music Institute is available at http://www.ravinia.org/Steans

The Manager for the Ravinia Steans Music Institute (RSMI) reports to the Director of RSMI and plays an integral role in supporting the year-round activities of the institute. Key responsibilities include managing logistics and concert operations for RSMI alumni tours, leading communications for the RSMI alumni network and supporting alumni events, and serving as the administrative liaison for the RSMI committee and auxiliary boards. Additionally, the manager works collaboratively with the RSMI assistant director on operations and logistics for RSMI’s summer programs. The ideal candidate demonstrates extraordinary organizational skills and excels at building meaningful relationships with artists, staff, and vendors. A highly motivated professional with strong collaborative skills and the ability to prioritize is vital to the success of this position. 

Duties and Responsibilities:

Tour Management and Off-Site Performances

• Serve as tour manager during annual alumni tours, which travel nationally
• Manage booking of RSMI alumni tour performances and serve as primary contact for all performance venues
• Contract artists and manage all tour logistics (travel, lodging, rehearsals, etc.)
• Manage requests, hire performers, and oversee logistics for off-season and off-site performance requests 
• Manage vendor relationships

RSMI Alumni Network and Committee and Donor Relations

• Manage alumni database and  lead alumni communications via a quarterly newsletter
• Plan and manage alumni event logistics
• Provide administrative support for the RSMI board committee 
• Lead support for auxiliary board events with RSMI (Women’s Board outings, Associate’s Board events, etc.)
• With RSMI Director and Ravinia development team, provide support for RSMI donor events 

RSMI Summer Programs Operations

• Support the Assistant Director in management of seasonal staff, including hiring, training, and scheduling
• With Assistant Director, support artistic directors in the creation of weekly schedules
• Arrange and coordinate transportation and housing for RSMI faculty and fellows, including booking air travel, rental cars, hotels, and accommodations
• Provide administrative and customer service support to RSMI faculty and fellows
• Manage instrument rentals, tuning, and repairs 
• Work collaboratively with Artistic Department to support RSMI artists performing on Ravinia Festival programs

• At least two years of experience in arts administration, artist management, or relevant experience in project management and/or hospitality
• Working knowledge of classical and/or jazz music (repertoire, instruments, etc.) is required
• Demonstrated ability to work with efficiency and poise in stressful and intense situations
• Strong organizational and problem-solving skills
• Ability to work independently and collaboratively within a team environment

Work Environment

• Embrace and actively support Ravinia’s culture of integrity, professionalism, collaboration, mutual respect, and customer focus
• Work effectively in a fast-paced and service-oriented environment
• Highly collaborative work environment with a small staff and close relationships
• Must be willing to work evenings and weekends, including working over 40 hours per week during the summer season (May - August). 
• 15% travel required

Compensation: $55,000 - $60,000 based on experience

Applicant must include the following to be considered:

1. Cover Letter
2. Resume

Ravinia is an Equal Opportunity Employer

As an equal opportunity employer, Ravinia strongly believes that diversity of backgrounds, experiences, and perspectives is essential to our success. We strive to create and sustain an equitable and inclusive environment for all our employees. Ravinia does not discriminate on the basis of any protected status under federal, state, or local law. We encourage individuals of all identities and abilities to apply.