Seasonal Assistant, Development and Women’s Board Operations

  • Full-time

Company Description

Ravinia, North America's oldest music festival, stands today as its most musically diverse, presenting over 140 different events throughout the summer. These concerts run the gamut from Yo-Yo Ma to John Legend to the annual summer residency of the nation's finest orchestra, The Chicago Symphony Orchestra.

The 36-acre park is nestled in a gently wooded area that makes it an enchanting place to experience music. Guests can bring their own picnics or eat at one of the park restaurants. 

Our Mission

As a nonprofit organization, community outreach and music education initiatives are our mission. Over 75,000 people are served through Ravinia's Reach*Teach*Play programs each year, ensuring that great music remains accessible to all.

Job Description

Title: Seasonal Assistant, Development and Women’s Board Operations

Department: Development

Reports to: Senior Manager, Women’s Board Operations

 

Summary

Gain an inside perspective into the many aspects of the Ravinia Women’s Board, a volunteer group of over 125 women who host the annual Gala which raises over $1 million annually, as well as several other events throughout the summer. While the primary responsibility of this position is providing assistance in all aspects of the Gala, this role will also have the opportunity to help with other events throughout the summer, and will work periodically with the larger Development Department, as needed.  In this role, you are exposed to a variety of projects related to Ravinia’s mission, serving as great experience for anyone looking to further a career in nonprofit performing arts administration.

     

    Duties and Responsibilities:

    • Provide all necessary assistance for the Gala, including entering names into our database, creating and revising check in materials and making any last minute changes as necessary
    • Assist with event invitation and RSVP process
    • Coordinate set up and registration at several Women’s Board events
    • Provide administrative support for Women’s Board Senior Manager and Women’s Board members as needed
    • Assist in editing and updating the website to add new events photos and information in real time
    • Attend Events Team meetings with other members of Ravinia staff to inform them of the Women’s Board events taking place weekly
    • Take inventory of all letterhead including regular Women’s Board letterhead and Gala letterhead
    • Development assistance, including responding to donor requests via phone and email
    • Other duties as assigned
     

    Education and Experience: 

    • Minimum of three years college experience 
    • Coursework in arts administration, music, or business preferred

     

    Qualifications

    The ideal candidate has:

    • The ability to communicate and collaborate with a variety of people from different backgrounds with professionalism and polish
    • Superior organization and ability to multitask without sacrificing attention to detail
    • Excellent analytical and problem-solving skills
    • Driven with the ability to self-manage and effectively use down time without supervision
    • Proficiency in Microsoft Office (Word, Excel, Publisher) including mail merge
    • Must be available to work evenings and weekend hours outdoors (40+ hours per week) during the summer season, especially between the dates of June 24– July 14, 2019 (including the Fourth of July holiday and following weekend).
    • Passion for Ravinia’s mission, particularly music, music education and social services
    • To verify your attention to detail, please bold and underline the first sentence in the body of your cover letter

    Additional Information

    Dates of Position

    • May 2019 – September 2019 (flexible based on school schedule)

    Compensation:

    • Hourly wage
    • May be able to use for class credit

    Additional Information:

    • Qualified applicants must attach
      • Cover Letter (Upload as a PDF under the Additional Attachments option)
      • Resume

     

    Applications are reviewed on a rolling basis. We encourage you to apply as soon as possible but the deadline to apply is April 15, 2019.

     

    All hiring is contingent upon receiving an approved background check. Please, no phone calls or emails.