SUMMARY: External Events is responsible for 6 major community events as well as various others throughout the year. This part-time (20 hours/week) position serves as support for the Director of External Events.

This position is not exempt from provisions of the Fair Labor Standards Act (FLSA) and is eligible to earn overtime pay for hours worked above 40 in a single work week.

Essential Duties and Responsibilities include:
• Oversee invoicing, receipting, and tracking of 75+ sponsorships and maintaining relationships.
• Process payments for vendors and speakers.
• Assist in program coordination and logistics support for all major events including but not limited to:
o Registration and nametags
o Event supplies
o CE credit processing
o Catering coordination
o Set-up and break down

Non-Essential Duties
• Other duties as assigned to ensure External Events achieves its goals and objectives.

Experience, Knowledge and Skills Required:
• 1-2 years’ event planning experience preferred.
• Exceptionally strong communication skills (verbal, written, interpersonal, presentation) and ability to quickly establish and maintain strong rapport with a wide variety of people.
• Excellent planning and organizational skills and the ability to work both independently and as a member of a team.
• Strong follow-up and follow-through skills to ensure achievement of goals and delivery of expected outcomes.
• Must be able to work in a fast-paced environment with demonstrated ability to effectively prioritize multiple competing tasks and demands.
• Strong reasoning skills and the ability to define problems, collect data, establish facts and draw valid conclusions to resolve problems.
• Ability to actively listen and provide exceptional customer service.
• Proven ability in taking initiative and works well under pressure.
• Flexibility to work some evenings and weekends as needed for special events and projects.
• Skill with building, maintaining and analyzing moderately complex spreadsheets, especially Excel
• Basic accounting knowledge and familiarity with budgets
• Proficiency with Microsoft Word, Excel, PowerPoint and Outlook
• Bachelors’ Degree in Event or Hospitality Management or related field, or equivalent combination of education and experience.

Physical Requirements (with or without reasonable accommodation)
• Visual Abilities: Read reports and use a computer system
• Hearing: Hear well enough to communicate with co-workers, vendors and students
• Dexterity, Grasping, Feeling: Write, type and use the telephone, copier, and computer systems
• Mobility: Open files and operate office machines; move between departments and attend meetings across campus
• Talking: Frequently convey detailed or important instructions and ideas accurately, loudly, or quickly
• Lifting, Pulling, Pushing: Exert up to 30 pounds for force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects
• Cognitive/Emotional: Ability to critically think and concentrate. Must be able to respond quickly to changes in conditions

Work Conditions
• Must be willing and able to occasionally work a flexible schedule (e.g., nights and/or weekends) to meet requirements of the position.
• Work in office environment, involving contact with students, faculty, staff, community members, service providers, and vendors.
• Work has deadlines, interruptions, high volume and may be stressful at times.

The position will be removed from the website once an offer is extended and accepted, or when a sufficient candidate pool is identified. Only candidates who best match requirements of job will be contacted. Due to limited staff resources, phone calls cannot be accepted or returned.

Benefits

Queens offers some benefits to part-time employees, including ability to contribute to the university’s supplemental retirement plan (403(b)). In addition, employees may choose benefits such as pet insurance, critical care insurance and legal assistance.

About Queens

Queens University of Charlotte is a private, co-educational, Presbyterian-affiliated comprehensive university located in the heart of Myers Park in Charlotte, NC, and is consistently ranked in the top tier of Southern Regional Masters Universities. The university has over 2,200 undergraduate and graduate students in programs offered six colleges/schools. Additional information about may be found at http://www.queens.edu.

Queens values campus diversity and demonstrates this in campus initiatives; we particularly encourage members of historically under-represented groups to apply.

Queens University of Charlotte is an equal opportunity employer and is firmly committed to supporting and celebrating all forms of diversity. Queens does not discriminate on the basis of race, color, gender, sex (including pregnancy, child birth and conditions related to pregnancy or child birth), gender orientation, gender identity or expression, religion, age, national origin, disability, political beliefs, veteran status, genetic information or any characteristic protected by law in the administration of its educational and admissions policies, scholarship and loan programs, athletic programs, employment and hiring policies, or other university-administered programs. Any applicant for employment who needs any reasonable accommodation under the Americans with Disabilities Act should contact the Director of Human Resources at 704.337.2297.